Administrative Assistant (Receptionist) - Hartford Union High School

Hartford Union High School currently looking for a motivated, friendly, highly organized individual with excellent communication skills and genuine ability to deliver exceptional customer service as a school year Administrative Assistant. This is an hourly position working from 6:30 a.m. - 3:00 p.m. Monday-Friday. The position will work approximately 190 days based on the needs of the position. The Administrative Assistant will be the front reception at HUHS greeting visitors, students, and staff who enter the building. The position performs a wide range of administrative and office support for the district to facilitate the efficient operation of the school district.

Hartford Union High School District offers competitive benefits which include health insurance, health reimbursement arrangement (HRA), dental, life insurance, long-term disability, short-term disability, Wisconsin Retirement, sick days, personal days, and holidays.

• Coordinates driver schedules
• Oversees, coordinates and performs day to day school administrative functions.
• Utilizes effective and positive communication skills with students, staff, administration, parents, community members, and other stakeholders via various communication methods.
• Uses a variety of technology to generate spreadsheets, word processing, calendar, e-mail, Google docs, and database software in performing work assignments.
• Utilizes computerized system to access relevant reports, communications, and pertinent data.
• Receives and resolves concerns and complaints, using knowledge of school policies, procedures, rules, and requirements.
• Answers multi-line phone systems, responds to requested information, and/or refers inquiries to the appropriate person, take messages, or transfer calls.
• Coordinates and assists with events and projects for the school.
• Sole responsibility for management of AESOP program, including arranging teacher coverage for both internal and external substitutes.
• Responsible for assistance in HUHS promotion and marketing.
• Meets/greets staff, students, parents, and community members in a positive customer service manner.
• Maintains phone/room extension lists up-to-date.
• Updates and maintains information in the RAPTOR system for students, guardians, and guests.
• Manages visitor log and badges.
• Follows security protocol for all visitors and students.
• Coordinates deliveries for students and staff.
• Maintain District activities on digital boards in creative and professional ways.
• Works at various school functions outside of their normal work hours in relation to their job duties, as needed.
• Opens, sorts, and disburses incoming mail and other correspondence.
• Maintains confidentiality of various aspects of school operation including sensitive and personal information.
• Ability to handle sensitive matters and maintain confidentiality. (e.g. FERPA, HIPPA, special education, and legal documents related to student or family situations).
• Communicates with parents related to school matters.

Hartford Union High School District offers competitive benefits which include health insurance, health reimbursement arrangement (HRA), dental, life insurance, long-term disability, short-term disability, Wisconsin Retirement, sick days, personal days, and holidays.

The Hartford Union High School District is unique in many ways, but goes above and beyond to serve our students. The District is one of ten union high schools in the state that receives students from four K-8 public school districts and multiple parochial schools across our 225-square-mile radius. Hartford Union High School faculty and staff serve 1320 students and their families. HUHS is known for its high achieving students, an excellent faculty and staff, and a supportive network that includes families and community members. Learn more by visiting our website at https://www.huhs.org/.

Our district is an innovative school community that has a collective commitment to its students by offering a personalized school experience. Some of those opportunities include:

• A block schedule to offer more course opportunities, to increase accelerated learning, and to deliver high-achieving student outcomes.
• Offer almost 200 courses, 18 AP classes, a 95% graduation rate, and 1:1 technology initiative.
• Developing and implementing Academic and Career Planning time for students to receive personalized assistance and foster positive relationships related to College and Career Readiness opportunities.
• Significant renovations to the school building to improve student learning with modern and flexible spaces.
• Highly competitive sports and co-curricular activities along with opportunities to utilize a new state-of-the-art fitness center.

The Hartford Union High School District Board does not discriminate on the basis of race, color, national origin, sex (including transgender status, change of sex, sexual orientation, or gender identity), religion, age, pregnancy, disability, national origin, ancestry, arrest record, conviction record, use or non-use of lawful products off the District's premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices. For more information, refer to Policy 3122, Policy 4122, Policy 3123, Policy 4123, Policy 3362, and Policy 4362.