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Administrative Assistant - Real Estate & Community Development Finance (Administrative Assistant IV)

Fairfax County

FAIRFAX (FH22), VA

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JOB DETAILS
SKILLS
Accounts Payable, Administrative Skills, Affordable Housing, Calendar Management, Communication Skills, Community Development, Conference Management, Document Archiving, Documentation Format, Executive Assistant Skills , Federal Laws and Regulations, File Management, Finance, Funding, Futures, Government, Grant Administration/Management, Loans, Mail Processing, Manage Agenda, Nonprofit, Office Management, Order Management, Organizational Skills, People Management, Policy Development, Purchase Orders, Real Estate, Real Estate Development, Record Keeping, Service Delivery, State Laws and Regulations, Time Management, Travel Planning, Writing Skills
LOCATION
FAIRFAX (FH22), VA
POSTED
7 days ago
Make a difference – join our team to empower communities and build futures!

The Fairfax County Department of Housing and Community Development works in partnership with the Redevelopment and Housing Authority to serve the people of Fairfax County by creating housing opportunities to promote inclusive and thriving communities. Help make our vision of a community everyone can afford to call home a reality!

HCD is seeking a highly organized and self-led teammate to provide administrative support for Real Estate & Community Development Finance Divisions. The ideal candidate will have a passion for the agency's mission, an interest in affordable housing development, and experience in field(s) related to this subject area.
The individual in this role provides administrative support to the division director of Real Estate & Community Development Finance, as needed, senior staff within Grants Management, Homeownership divisions to include file management, scheduling of meetings, preparation of interview packages, and routing, drafting of correspondence and agenda items, and office management tasks such as supply order management, calendar management for standing meetings and deadlines. More specifically, the duties include:
  • Scheduling meeting times among multiple parties, with external stakeholders (developer, lenders, non-profits, officials, etc.), reserves conference rooms, sets up equipment, prepares minutes, and procures refreshments, as needed.
  • Providing administrative support to executive meetings; develops distribute agendas; prepares minutes; tracks action items and assures sensitive item follow-up.
  • Coordinating and processing funding requests and submission of items to the Fairfax County Redevelopment and Housing Authority (FCRHA) Board and Board of Supervisors (Board)
  • Provides administrative support, as needed, to support teams with outreach and engagement events.
  • Managing communications received in general program inbox(es), including meeting requests, status updates and appropriate staff referrals. Responding to inquiries from external stakeholders (citizens, developers, lenders, attorneys etc.), county staff and others.
  • Serves as a lead within the supported divisions for filing and archiving documents, ensuring confidentiality of data and that files/records are maintained in an orderly fashion and in accordance with federal, state and County regulations
  • Supporting the administrative needs of housing-focused boards, authorities and commissions;
  • Overseeing the day-to-day AP or P-card payments, purchase orders, non-PO requests, or similar operational transactions, including travel planning and approvals for Real Estate Finance.
  • Assisting in drafting and routing of memorandums, letters and other correspondence. Reviews and checks documents for correct format, consistency and compliance with policy and procedure.
  • Creating reports and presentations to include graphics and financial data.
  • Routinely interacting with county elected officials, federal and state officials, and high-level county staff.
  • Serves as a FOCUS timekeeper for the department and occasional back-up to other agency administrative staff.

Read about Fairfax County Department of Housing and Community Development, click here. Review the Fairfax County Redevelopment and Housing Authority reports, click here.

We are committed to the One Fairfax Policy by intentionally considering equity when making policies, delivering programs and services, considering diverse ideas and perspectives, and communicating with transparency in the decision-making processes. Click here to learn more about the One Fairfax policy.

Fairfax County Government offers a thriving career and workplace culture. Watch these videos to learn more:
• Click here to watch a video on Working for Fairfax County Government
• Click here to watch a video on benefits offered by Fairfax County Government

This position performs in the assigned functional areas of general administrative support, executive support, and/or office management.
Job Type: FT Hourly W BN
Agency: Housing & Community Dev
Location: HOUSING & COMM DEV ADMIN, 3700 PENDER DRIVE, FAIRFAX (FH22)

About the Company

F

Fairfax County