Administrative Assistant - Reading, Pennsylvania

Job Title:

Administrative Assistant - Reading, Pennsylvania

Location:

On-site, Reading, Pennsylvania

FLSA Classification

Non-exempt

Job Description:

Orbital Engineering, Inc. is seeking an Office Administrative Assistant to join our team to support projects in Reading, PA. This is a full-time, on-site position and candidates must live within commutable distance of Reading, PA. Candidates must be able to work in an office environment Monday - Friday. This position is NOT eligible for hybrid or remote work. Candidates with experience in supporting construction or engineering projects are strongly preferred.

Responsibilities include but are not limited to:

• Provide administrative support to project managers and technical managers throughout the project life cycle

• Provide administrative support to engineering staff by managing schedules, appointments, and travel arrangements.

• Prepare and format reports, presentations, and technical documents as required by the engineering department.

• Assist in maintaining project related files.

• Coordinate communication within the engineering team and external stakeholders, ensuring efficient information flow.

• Project set-up, processing purchase orders and working with project managers for project award

• Assist in preparing project deliverables and progress reports

• Schedule and coordinate meetings, conferences, and events, including room bookings and catering arrangements.

• Collaborate with HR to facilitate onboarding processes for new engineering team members.

• This position requires discretion and independent judgment with regard to support services for company and client management.

Other Duties

Please note that this job posting does not list all duties and responsibilities that are required of this job. Duties and responsibilities may change at any time with or without notice.

Work Environment:

On-site office work environment, Monday-Friday

Qualifications:

Minimum Requirements

• High School Diploma
• Advanced computer skills for Microsoft Office suite including word processing, spreadsheet, and presentation tools.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Three years of experience as an administrative assistant or secretary, preferably in an engineering or technical environment.
• Ability to prioritize tasks and work independently.
• Knowledge of basic accounting principles for budget tracking.
• High level of discretion and confidentiality.

Preferred Requirements

• Associates degree or Bachelor's degree in business administration or a related field.
• Familiarity with engineering terminology and documentation is a plus.

This position requires the ability to pass a post-offer drug (including marijuana) and alcohol test in compliance with Federal regulations and is also subject to random testing as a condition of continued employment.

Location Note:

This is an on-site position. Compensation is based on market data and internal equity and may vary depending on the candidate's location.

Salary Range:

$18.00 - $25.00/hr (based on experience, qualifications, and location)

Benefits:

A commitment to excellence and hard work will be rewarded with a competitive salary, career advancement opportunities, and a comprehensive benefits package designed to support your health, financial security, and work-life balance. Our benefits include medical, dental, vision, and prescription drug coverage; a 401(k)-retirement savings plan; and supplemental insurance options. We also provide company-paid life and AD&D insurance, company-paid short-term disability coverage, and a generous paid time off program to ensure you have the support and flexibility you need both professionally and personally.

About Orbital:

Powered by People, Driven by Solutions

Since 1969, Orbital has been specializing in project development, project execution and asset management for the heavy industrial sectors and utilities. Our regional offices, hands-on mentality, and world-wide integrated teams provide an ability to leverage subject matter experts and industry best-practices wherever a project may lie geographically. Our focus steadfastly remains on finding and delivering the best solution, regardless of where that team sits across our organization. At Orbital, our power is our people.

Equal Opportunity Statement:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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