Administrative Assistant-PreK

POSITION TITLE: Administrative Assistant -PreK

REPORTS TO: PreK Director

TERMS OF EMPLOYMENT: 220-day contract with benefits according to Siloam Springs

School Board policies

LOCATION: Childcare Services Development

QUALIFICATIONS:

• High School Diploma
• Bilingual Spanish/English desired but not required
• Experience working in a professional office setting.
• Strong computer skills, with proficiency in Microsoft Office (Word, Excel, and Outlook), and Google.
• Able to operate personal computers, laptop computers, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
• Self-starter; able to work independently; organized.
• Effective verbal and written communication skills.
• Strong telephone and interpersonal communication skills.
• Experience with COPA, eSchool, eFinance, and YellowFolder is desired but not required.
• Knowledge, understanding of, and patience interacting with students, parents, and community members.
• Ability to work as a contributing and flexible team member.

ESSENTIAL JOB FUNCTIONS:

• Process and complete new student registration and scheduling, as well as student withdrawals.
• Review and check for accuracy quarterly reports and cycle reports.
• Maintain current and accurate attendance data book.
• Process requisitions and purchase orders.
• Navigate financial reports, including accurate coding of budgets and balancing corresponding Excel documents.
• Maintain P-card requests, weekly transaction reports and transaction coding.
• Document and maintain receipts, cash collection and deposits.
• Maintain student records in Yellow Folder.
• Responsible for copy machine toner, staples, and service calls.
• Responsible for laminator film and loading, speed controls, safety and cleaning.
• Assist administration with beginning of year and end of year routines.
• Answer phone, receive messages and respond to inquiries by staff, parents, or patrons of the district.
• File and sort paperwork; maintain electronic files.
• Input and generation of data/information for recordkeeping in multiple software systems.
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
• Type and/or prepare correspondence and communications for families, staff, and students.

OTHER JOB FUNCTIONS:

• Maintain confidentiality.
• Attend meetings and training as directed.
• Present and communicate in a professional manner.
• Work additional hours or overtime as directed.
• Other duties as assigned by the supervisor.