Administrative Assistant

 We are an established Real Estate Management Company that manages over 150 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for a Part-Time  Administrative Assistant. Spanish Speaking preferred.

Comprehensive Benefits package that includes:

·                      Competitive hourly/salary rate 

·                      Accrued personal days – 20 days per year

·                      401k with a company match

 

Minimum Job Requirements:  

·                      Two (2) years administrative, secretarial or clerical experience

·                      Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)

·                      Regular and on-time attendance 

·                      Excellent verbal and written communication skills 

·                      Excellent organizational skills  

·                      Professional demeanor and appearance 

·                      Internet literate

·                      Ability to learn processes and procedures quickly

·                      Capable of working in a fluid environment with a can-do attitude

 

Essential Duties and Responsibilities include the following:

 

·                      Complete and stay on top of all tasks delegated by regional managers and supervisor

·                      Manage the entire abandonment process from start to finish for properties in your portfolio

·                      Process rent increases annually 

·                      Mail resident bills monthly

·                      Be able to process rent payments received at the corporate office

·                      Train and be a resource for community managers

·                      Maintain constant correspondence between regional managers and community managers

·                     Cover the front desk when the receptionist is absent – includes processing and tracking applications

·                      Process notices including 30 day, 72 hour, etc.

·                      File FED’s and pull DMV records

·                      Complete community newsletters and miscellaneous fliers

·                      Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees

·                      Complete assigned tasks on community onboarding and offboarding checklists

 ·                      Complete assigned tasks on employee onboarding and offboarding checklists

·                      Maintain website by keeping information current

·                      Create and update procedures

·                      Update certain registrations for communities

 

Qualifications: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience                                                                                                    

 

A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.