The Administrative Assistant is part of the Pro Se Staff Attorney's Office within the Clerk's Office. The Administrative Assistant is responsible for supporting the efficient administration and processing of pro se prisoner cases through collaboration, data analysis, and training development. The incumbent reports to the Supervisory Staff Attorney.
Representative duties include preparing form letters, reports, notices, and other correspondence from templates, notes, and dictation. Maintain correspondence files and records. Receive, screen, and route incoming mail to appropriate persons or offices. Prioritize and route all internal communications throughout the court unit as appropriate. Process outgoing mail, including mail requiring special handling. Maintain, update, and track paper and electronic files; scan, copy, file, stamp, locate files and documents, make copies, and deliver documents to staff. Schedule appointments, arrange meetings, and maintain staff calendars. Work closely with the Staff Attorneys' Office, case management supervisors, case administrators, chambers, and others to identify and solve procedural problems and impediments to the processing of pro se prisoner cases. Maintain data integrity by running and analyzing reports to track case flow and identify specific types and categories of errors. Develop training for clerk's office, chambers staff, and the pro bono panel regarding pro se/prisoner cases. Create and maintain spreadsheets and other data compilations regarding prisoner cases. Report matters regarding the office's physical needs (such as heating, cooling, lighting, and cleaning). Participate in special projects related to administrative service functions. Performs other duties as assigned.
Minimum qualifications include a high school graduate or equivalent and two years of general experience. One year of specialized experience at the CL 24 or equivalent is required. Preferred qualifications include a bachelor's degree and experience working in a legal environment.