Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Communication Skills, Compensation and Benefits, Contract Management, Data Entry, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Tracking, Finance, Financial Administration, Financial Audit, Financial Reporting, Leadership, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Operational Support, Organizational Skills, Presentation/Verbal Skills, Process Engineering, Purchase Orders, Reconciliation, Reimbursement, Team Player, Technical Support, Time Management
Olympic Valley, California
Everline Resort & Spa, a luxury mountain destination nestled in the heart of Lake Tahoe, is seeking a highly organized and service-driven Administrative Assistant to support our Engineering department while also providing while also providing administrative and billing support to our executive leadership and Accounting and departments.
This is a dynamic, highly visible role ideal for a proactive professional who thrives in a fast-paced resort environment, values discretion, and enjoys balancing executive-level support with operational coordination.
Position Overview
The Administrative Assistant will split time between:
Supporting Engineering with billing, invoicing, and vendor coordination 50%
Providing direct administrative support to executive leaders.
Assisting the Accounting team with financial administration and reporting
Responsibilities:
Key Responsibilities
Engineering Billing and Administrative Support
- Process and track Engineering department invoices, purchase orders, and vendor billing
- Coordinate with vendors and internal teams to resolve billing discrepancies
- Maintain service contracts, compliance documentation, and project records
- Support Engineering leadership with scheduling, reporting, and administrative needs
Executive Leadership Support
- Provide high-level administrative support to executive leaders, includingexpense reports and correspondence
- Prepare agendas, presentations, reports, and meeting minutes
- Serve as a professional liaison between executives and internal and external stakeholders
- Handle confidential and sensitive information with discretion and professionalism
Accounting Support
- Assist with data entry, invoice processing, and expense tracking
- Support accounts payable and receivable workflows and internal reporting
- Coordinate documentation and follow-up related to financial audits and deadlines
- Maintain organized digital and physical financial records
Qualifications:
- 3+ years of experience in an accounting, administrative, executive assistant, or office management role
- Previous experience supporting accounting or finance functions strongly preferred
- High proficiency in Microsoft Office including Outlook, Excel, Word, and PowerPoint
- Exceptional organizational, time-management, and multitasking skills
- Strong attention to detail and accuracy, especially with financial data
- Professional communication skills and a hospitality-focused mindset
- Ability to adapt, prioritize, and remain composed in a fast-paced environment
Why Join Everline Resort & Spa?
- Work in a stunning Lake Tahoe resort setting
- Be part of a collaborative, leadership-driven culture
- Exposure to executive operations, finance, and engineering functions
- Competitive compensation and comprehensive benefits
- Opportunities for professional growth within a luxury hospitality brand
Hourly Rate: $24-$26