Salary: $19.95-$25.45 per hour based on a 35 hour work week
Benefits: The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits
Location: Office of Experiential Education, School of Pharmacy
Position Status: Full-time
Hours: 8 a.m. - 4 p.m. with weekend/evening on occasion
Position Number: 002435/30-500
FLSA Status: Non-exempt
POSITION SUMMARY:
The Administrative Assistant in the Office of Experiential Education School of Pharmacy reports to the Director of Experiential Education. The role serves as a primary point of contact for the office and provides administrative coordination and operational support to help ensure the efficient day-to-day functioning of experiential education activities.
This position supports student rotation compliance processes, preceptor onboarding and payments, budget-related activities, office communications, and other administrative needs of the Office of Experiential Education as needed.
DUTIES AND RESPONSIBILITIES:
The Administrative Assistant performs a broad range of administrative and operational duties that support the successful delivery of experiential education that includes:
Coordinate, track, and monitor compliance for student rotation-related requirements.
Support preceptor onboarding and related follow-up activities.
Prepare and process preceptor and site payment documentation.
Manage communications, interactions, and follow-up related to student requirements, preceptors, sites, and office processes.
Assist with budget management and related financial tracking.
Provide administrative support to the Office of Experiential Education as needed.
The role also contributes to broader school operations by preparing requested reports, coordinating routine administrative submissions, and providing collaborative support to leadership and other staff members that includes:
Prepare reports in requested formats for the Office of the Dean, including financial reports, budgets, technology inventory, and annual report information.
Provide timely and accurate schedules, timesheets, Kronos submissions, and leave requests.
Support the designated back-up person and other administrative staff members.
Completes other duties as assigned.