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Administrative Assistant (Office Coordinator)

The Joint Commission

Washington, DC

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Database Management Software/Systems (DBMS), Detail Oriented, Documentation Format, Executive Assistant Skills , Expense Reports, Government Relations, Leadership, Logistics, Microsoft Office, Multitasking, Office Management, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project Tracking, Property Management, Public Policy, Relationship Management, Sales Management, Team Player, Time Management, Travel Planning, Writing Skills
LOCATION
Washington, DC
POSTED
5 days ago
Overview


The Administrative Office Coordinator provides administrative and operational support for the Washington, DC office location. This role ensures the smooth day-to-day functioning of the office while supporting leadership activities and coordinating administrative operations. In collaboration with Office Manager / Executive Assistant, Coordinator will support executives and provide administrative assistance to leaders visiting or working from the Washington, DC office. The role also serves as a backup resource to the Office Manager/Executive Assistant supporting the EVP of Public Policy & Government Relations when needed. This position requires strong organizational skills, discretion when handling confidential information, and the ability to manage multiple priorities in a professional and fast-paced


environment.


Responsibilities


Office Operations Coordination


+ Serve as administrative coordinator for the Washington, DC office location.

+ Support the daily operational needs of the office, ensuring efficient and organized office operations.

+ Coordinate office logistics including meeting room scheduling, visitor coordination, and internal office communications.

+ Maintains office supplies and coordinate with vendors and building management as needed.

+ Ensure conference rooms and shared spaces are prepared for meetings and leadership visits.


Administrative Support for Leadership


+ Provide administrative support to executives, including calendar coordination, meeting scheduling, and preparation of meeting materials.

+ Assist with preparation and formatting of documents, presentations, and briefing materials.

+ Coordinate meeting logistics including agendas, meeting materials, and follow-up actions.

+ Assist with travel arrangements and expense reports as needed.


Leadership and Visitor Coordination


+ Provide administrative assistance to senior leaders and staff visiting or working from the Washington, DC office.

+ Coordinate logistics for leadership visits, internal meetings, and small office events.

+ Ensure visiting leaders and guests have the resources and administrative support needed while working from the office.


Executive Assistant Backup Support


+ Serve as a backup resource to the Office Manager / Executive Assistant supporting the EVP of Public Policy & Government Relations as needed.

+ Assist with scheduling coordination, meeting logistics, and administrative tasks during periods of high volume or absence of the Office Manager/Executive Assistant.


Administrative Coordination


+ Prepare, edit, and format documents, reports, and correspondence.

+ Maintain organized electronic and physical filing systems.

+ Support coordination of internal meetings, administrative workflows, and project tracking.

+ Assist with special projects and administrative initiatives as assigned.

+ Communication and Relationship Management

+ Serve as a professional point of contact for staff and visitors to the Washington, DC office.

+ Maintain strong working relationships with internal teams and external partners.

+ Exercise sound judgment when handling confidential or sensitive information.


Qualifications


Education


+ Bachelor’s degree preferred or equivalent work experience.


Experience


+ 4+ years of administrative, office coordination, or executive support experience.

+ Experience supporting senior leaders preferred.

+ Experience coordinating office operations or supporting leadership teams in a professional environment.


Skills and Abilities


+ Strong organizational and time management skills.

+ Ability to manage multiple priorities and deadlines.

+ Excellent written and verbal communication skills.

+ Demonstrated ability to maintain confidentiality and exercise sound judgment.

+ Strong attention to detail and commitment to accuracy.

+ Professional presence and ability to interact effectively with senior leadership.

+ Ability to work independently while collaborating effectively with teams.


Technical Skills


+ Proficiency in Microsoft Office Suite.

+ Experience with contact databases or office management systems preferred.


This job description is intended to describe the general nature and level of work performed by an employee assigned to this position. The description is not an exhaustive list of all duties, responsibilities, knowledge, skills, and abilities, and working conditions associated with this position. All requirements are subject to possible modification and reasonably accommodate individuals with disabilities.


Equal Opportunity Field


We offer a comprehensive benefit package. For a complete overview of our benefits package, please visit our Joint Commission Career Page (https://www.jointcommission.org/careers/#434f5b531a144a35906939ce76ce893c_cf7b457e1e9842329663d569f5c839cb)


We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by law.


Min


USD $67,000.00/year


Max


USD $84,000.00/year


Job Locations _US-DC_


Job ID _2026-7270_


# of Openings _1_


Category _Legal_


+ Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.


+ Please view Equal Employment Opportunity Posters provided by OFCCP here.


+ The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.


+ This Organization Participates in E-Verify. Click here for more information.

About the Company

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The Joint Commission