Administrative Assistant

Maloney Properties – Voted “Best Place to Work” by our employees for 11 years!

Join our hard-working motivated team!  Our reputation for customer service and quality workmanship is the best in the industry.

About Us:

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services. We manage more than 100 housing communities with more than 10,000 units throughout the New England area. 

We attribute our success to the effective working partnerships we have created with both clients and staff. Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, Maloney Properties has a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset. We are dedicated to teamwork, staff development and training. We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities:

We are seeking a full-time Administrative Assistant to support our portfolio of residential properties in the Newport, RI area. You will also support the operations of our Leasing Department. Your duties and responsibilities will include:

• Responding to applicant inquiries via phone and email in a professional and timely manner.
• Generating standard letters, notices, and email communications.
• Entering and updating applicant files and resident data.
• Auditing data for accuracy and completeness, correcting discrepancies as needed.
• Maintaining organized filing systems.
• Assisting with special projects. 
• Other administrative duties to support the Property Managers and Leasing Department. 

The work hours are Monday-Friday 9:00-5:00. Your workweek will be split between properties in Newport, Middletown, Portsmouth, and Tiverton, RI. You will be offered a hybrid work schedule, working from home 2-3 days per week, after the first 6 months of employment. 

Your Qualifications:

We are looking for someone with excellent communication skills and a strong customer service philosophy.

• Previous administrative experience in an office setting is required; previous experience in property management is preferred. 
• Proficiency in Microsoft Office (Word, Excel, Outlook) is required; experience with Yardi is a plus.
• A valid driver’s license and access to a vehicle are required.

Compensation & Benefits:

We offer highly competitive pay and a comprehensive benefits package including great health benefits, 13 paid holidays, vacation time, 401k match, life and disability insurance, employee assistance program, an extra paid day off during your birthday month, and more! You will love our family-friendly workplace and healthy work-life balance at Maloney.

We also offer training programs and opportunities that lead to employee advancement and promotions. If you are interested in furthering your skills and building your career, this is a great opportunity for you!

Pay Range: $26-29/hour depending on previous experience.