| Title: | Administrative Assistant |
| Job Family: | Admin/Operations |
| Background Package: | CBRE Standard Package - No Drug Test |
| Pay Rate: | $22- $25 |
| Hours: | M-F 8-5pm |
| Remote/Hybrid/In-Person: | In-Person |
| Location: | 3501 Jamboree Rd Ste #100 Newport Beach, CA |
| Assignment Duration: | Ending 12/20 Potential for Extension |
| Potential to convert to FTE, If so, what rate: | No |
| Resource's typical working day: | The purpose of this position is to provide business operations administrative support to a corporate real estate brokerage team. Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports. Establishes and maintains record keeping and filing systems. Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group. May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings. Completes expense reports and handles reconciliation of receipts for a designated work group. Responsible for opening, sorting, prioritizing and distributing inbound mail. Coordinates services for outbound mail. Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures. |
| Years of Experience needed: | 2+ Years of administrative experience is required |
| Level of Education: | H.S Diploma |
| Systems/Software proficiencies: | Intermediate Microsoft Skills CRM experience would be preferred |
| Certifications/Licenses: | n/a |
| Top Nice to have Skills: | Real Estate experience is highly preferred |
| Interview Process: | 2 rounds of interviews |