Administrative Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$28–$30 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Billing, Biology, Calendar Management, Communication Skills, Continuous Improvement, Corporate Policies, Customer Relationship Management (CRM), Detail Oriented, Establish Priorities, Expense Reports, Expense Tracking, Financial Administration, Financial Services, Fortune 500 Customers, Identify Issues, Legal, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Plan Meetings, Problem Solving Skills, Process Management, Regulations, Reimbursement, Time Management, Travel Planning, Willing to Travel
LOCATION
New York, NY
POSTED
1 day ago
Our client, a Financial Services firm in Midtown Manhattan, is seeking a Long Term Temp Administrative Floater to provide support across various teams within the organization. This role requires an individual who can work onsite and is comfortable stepping in to assist wherever needed. Hours are 8:30/9am - 5/5:30pm. Must be flexible and able to work upon request. Duration is open ended/long term temporary coverage.
Responsibilities:
- Serve as a floater administrative partner across multiple teams; mostly bankers
- Manage and process high-volume expense reports in Concur with accuracy and timeliness
- Act as a subject matter resource for Concur, assisting team members with expense entry and troubleshooting
- Ensure all expenses are compliant with company policies and properly documented
- Provide calendar management, meeting coordination, and general administrative support during coverage assignments
- Coordinate domestic and international travel arrangements as needed
- Handle ad hoc administrative tasks including invoice processing, document preparation, and team support projects
- Maintain a high level of organization, discretion, and attention to detail in a fast-paced, deadline-driven environment
- Build strong working relationships quickly and adapt to different teams and working styles
- Ad hoc projects
Requirements:
- 1 + years of administrative experience in a financial services / high volume industry
- Bachelor's degree or equivalent work experience
- Working knowledge of expense processing and travel booking systems; Concur experience required
- Ability to multitask and prioritize while exhibiting strong judgement and professionalism
- A proactive personality with excellent anticipation and problem-solving skills
- Clear and effective communication, both written and verbal
- Working knowledge of Microsoft suite (Outlook, Word, PowerPoint, Excel)
- CRM experience
Pay:
- $28-$30/hour
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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