Administrative Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$46–$46 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Board Meeting, Calendar Management, Communication Skills, Continuous Improvement, Customer Relationship Management (CRM), Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Fortune 500 Customers, Legal, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Organizational Skills, Presentation/Verbal Skills, Private Funding, Real Estate, Regulations, Schedule Development, Time Management, Travel Planning, Writing Skills
LOCATION
New York, NY
POSTED
11 days ago
Our client, a Private Wealth Fund located in Midtown, Manhattan is looking for a Temporary Administrative Assistant to join their team in support of SVPs of the Local Real Estate Investments Division and National Development Division and assist with the Office Administration department.
This position will serve for at least 6-months, with strong potential to convert permanent upon headcount approval. This role will operate five days/week on-site between 9:00am-5:00pm with flexibility and reachability needed before/after hours and weekends. Compensation is up to $46/hour DOE.
Responsibilities
- Manage scheduling for the SVPs of the Local Real Estate Investments Division and National Development Division, including agendas, mail, email, phone calls, and other company logistics
- Coordinate complex scheduling and calendar management, as well as content and flow of information to the SVPs of the Local Real Estate Investments Division and National Development Division
- Coordinate and arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas
- Assist the SVPs with managing the company's workflow management platform (Monday.com), including implementation, reporting and analytics
- Attend executive meetings, take minutes, and follow up on action items to ensure timely completion
- Assist in board meeting preparation, including equipment setup and slide deck preparation
- Provide general office management and support
- Manage expenses and process expense reports in a timely manner
- Handle confidential and sensitive information with discretion
- Assist Management with Ad Hoc projects as needed
Qualifications
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Strong time management and ability to prioritize tasks
- Experience providing administrative support to multiple C-Suite level personnel
- Experience with VIP-type guests
- Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Professional demeanor and ability to handle sensitive and confidential information
- Experience with stakeholders across geographical locations
- CRM Experience (DealCloud is a plus)
- Bachelor's degree or equivalent experience
- Minimum of 5 years of experience
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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