Administrative Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$90,000–$105,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Analysis Skills, Biology, Call Monitoring, Cellular Telephone, Compensation and Benefits, Conferences, Continuous Improvement, Detail Oriented, Executive Assistant Skills , Expense Reports, Financial Services, Fortune 500 Customers, Investor Relations, Legal, Microsoft Office, Organizational Skills, Reconciliation, Regulations, Reimbursement, Salesforce.com, Team Player, Time Management, Travel Planning, Willing to Travel
LOCATION
New York, NY
POSTED
7 days ago
Our client is seeking one or two high‑caliber Administrative Assistants to join the Client & Portfolio Solutions (CPS) team within a global credit investment firm. This is a fast‑paced, highly collaborative role supporting a large, investor‑facing group with heavy travel, scheduling, and coordination needs. The role is ideal for someone who enjoys team support, thrives in a high‑volume environment, and takes pride in strong execution. Hours are 8:30am-5:30pm with flexibility as needed, and the schedule is hybrid with Monday-Wednesday onsite and Thursday/Friday remote.
Key Responsibilities:
- Provide administrative support to 6-8 professionals across analyst through Managing Director levels
- Manage heavy internal and external meeting scheduling across time zones
- Coordinate complex domestic and international travel, preparing detailed itineraries
- Prepare and reconcile expense reports accurately and in a timely manner
- Track investor calls, meetings, prospect inboxes, and departmental processes
- Prepare meeting materials including presentations, books, and bios
- Support planning and execution of roadshows, conferences, and client events
- Partner closely with other CPS administrators to ensure seamless coverage and collaboration
- Assist with ad hoc projects including firmwide events, philanthropy initiatives, and brand‑related work
Qualifications:
- 3-6+ years of administrative or Executive Assistant experience
- Financial services, Investor Relations, or CPS experience strongly preferred but not required
- Demonstrated experience coordinating heavy travel and managing high‑volume calendars
- Strong organizational skills with exceptional attention to detail
- Team‑oriented mindset with a willingness to cross‑cover and support others
- Proficiency in Microsoft Office; Salesforce and Workday experience a plus
- Bachelor's degree preferred
Compensation/Benefits:
- Up to $90K-$105K base salary + discretionary bonus + paid overtime
- Medical, dental, and vision coverage
- 401(k) plan
- Gym reimbursement program
- Cell phone stipend
- PTO package
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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