Administrative Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$50–$55 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Communication Skills, Continuous Improvement, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Financial Services, Fortune 500 Customers, Global Financial Markets, Legal, Presentation/Verbal Skills, Professional Services, Regulations, Reimbursement, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
19 days ago
Our client, a leading global financial services firm headquartered in Midtown East, NY, is looking for a long-term temp administrative assistant to cover a maternity leave/ support a Partner-level executive. This role starts 6/1/26 to allow for ~3 months of training before the admin goes out on maternity leave (5 month leave, so this assignment will be around 8 months). This role is fully onsite Monday - Friday with office hours being 8:30am-5pm (+ availability to check email and handle urgent matters after hours/ on the weekends). The hourly pay rate range is 50-55/hr depending on experience.
Key Responsibilities
- Provide high-level administrative support to Group Head
- Manage complex and frequently shifting calendar scheduling across internal and external stakeholders
- Coordinate domestic and international travel arrangements, including detailed itineraries
- Process and manage expense reporting in a timely and accurate manner
- Handle phone coverage and communication management, including high-profile and sensitive calls
- Serve as gatekeeper for the executive, exercising sound judgment and prioritization
- Support day-to-day operational and administrative needs of the executive
- Monitor urgent communications and remain responsive after hours, as needed
- Partner closely with the existing Executive Assistant during transition/ training period to ensure continuity of support
- Build relationships across senior professionals and internal stakeholders to facilitate smooth coordination
Qualifications
- Minimum 2+ years of administrative or executive support experience
- Bachelor's degree required
- Financial services or corporate professional services experience strongly preferred
- Experience supporting senior-level executives or operating in a high-touch support role preferred
- Strong calendar management, travel coordination, and expense processing skills
- Excellent written and verbal communication skills
- High level of professionalism, polish, and executive presence
- Strong emotional intelligence and ability to navigate personalities and priorities effectively
- Sound judgment with the ability to know when to act independently and when to escalate
- Positive, approachable demeanor with a service-oriented mindset
- Ability to handle confidential information with discretion
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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