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Administrative Assistant

Atrium

New York, NY

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JOB DETAILS
SALARY
$35–$45 Per Hour
SKILLS
Administrative Skills, Artificial Intelligence (AI), Billing, Business Development, Calendar Management, Catering Services, Communication Skills, Contact Management, Customer Relations, Customer Support/Service, Detail Oriented, Document Management, Documentation, Event Management, Expense Management, Expense Reports, Genetics, Interviewing Skills, Legal, Legal Documents, Legal Reports, Legal Support Skills, Litigation, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Photocopy, Plan Meetings, Presentation/Verbal Skills, Professional Services, Proofreading, Short Messaging Service (SMS), Team Player, Time Management, Time Management Software, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
1 day ago
Client Overview:
Our client is a prestigious and rapidly growing law firm seeking experienced Administrative Assistants to support Partners and Attorneys in a fast-paced, client-focused legal environment. This is an excellent opportunity for someone with prior law firm experience who enjoys providing high-level administrative support and is looking for long-term growth within a professional services organization.

Salary/Hourly Rate:
$35/hr - $45/hr

Position Overview:
The Administrative Assistant will provide comprehensive support to Partners and Associates, acting as a key liaison between attorneys, clients, and internal departments. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities while maintaining a high level of professionalism.
The ideal candidate will have prior law firm experience and be comfortable supporting senior-level legal professionals in a demanding, deadline-driven environment.

Responsibilities of the Administrative Assistant:
  • Provide administrative support to Partners and Associates.
  • Manage calendars, schedule meetings, and coordinate appointments.
  • Arrange complex domestic and international travel and prepare detailed itineraries.
  • Draft, edit, proofread, and format correspondence, presentations, reports, and legal documents.
  • Serve as a primary point of contact for clients and internal stakeholders.
  • Process expense reports, invoices, reimbursements, and billing-related documentation.
  • Assist with time entry, billing review, and administrative tracking.
  • Coordinate courier services, shipments, and document deliveries.
  • Maintain business contacts and assist with business development activities.
  • Support internal and external meetings, including catering and event coordination.
  • Handle filing, scanning, copying, and document management tasks.
  • Assist with special projects and provide backup support to team members as needed.
Required Experience/Skills for the Administrative Assistant:
  • Minimum 2+ years of law firm administrative experience required.
  • Experience supporting attorneys, partners, or senior legal professionals.
  • Strong calendar management and travel coordination experience.
  • Excellent written and verbal communication skills.
  • Exceptional attention to detail and organizational skills.
  • Ability to manage multiple priorities and deadlines simultaneously.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Professional demeanor with strong client-service skills.
Preferred Experience/Skills for the Administrative Assistant:
  • Experience with legal billing, expense management, and timekeeping systems.
  • Notary Public certification or willingness to obtain certification.
  • Experience supporting litigation or corporate legal practices.
Education Requirements:
  • Bachelor's degree preferred.
Benefits:
  • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 397585

About the Company

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Atrium