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Administrative Assistant - Morton Grove

Parkland Preparatory Academy

Bartlett, IL

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Calculators, Calendar Management, Communication Skills, Computer Skills, Copying Machines, Customer Support/Service, Delivery Driving, Driver's License, Equipment Maintenance/Repair, Event Management, Fax Machines, Google Apps, High School Diploma, Information Technology & Information Systems, Interpersonal Skills, Inventory Management, Mail Processing, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Word, Office Equipment, Photocopy, Presentation/Verbal Skills, Problem Solving Skills, Special Education, Telephone Skills, Testing, USPS (United States Post Office), Writing Skills
LOCATION
Bartlett, IL
POSTED
12 days ago
Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
4/7/2025

Location:
Parkland Preparatory Academy- Morton Grove
Seeking a self-directed, positive individual to act as full-time administrative assistant in busy school office. Must have excellent verbal and written communication skills and excellent computer skills. Experience with Student Information Systems and special education a plus.

Essential Functions:

• Oversees all aspects of general office coordination.

• Maintains confidentiality in all aspects of students, staff, and school information.

• Answers telephone, transfers to appropriate staff member, and takes accurate and detailed phone messages.

• Greets, screens, and directs visitors / students.

• Interacts and communicates with students, staff and visitors.

• Signs for, distributes and prepares USPS / UPS / FedEx or similarly delivered letters and packages.

• Performs general clerical duties to include, but not limited to copying, faxing, mailing, emailing and filing.

• Maintains and updates student data within the Student Information System.

• Coordinates and schedules meetings, testing, and evaluations for current students and prepares proper notifications.

• Prepares appropriate documents and systems for the arrival of a new student.

• Maintains Google calendar for campus meetings, testing, evaluations and tours for potential and current students.

• Acts as a liasion between school districts, parents, transportation companies and other outside agencies.

• Organizes the distribution of large mailings/emailings.

• Maintains inventory of office equipment and supplies.

• Arranges for the repair and maintenance of office equipment.

• Assists with special event planning such as field trips, assemblies or graduation.

Educational/Experience:

Must have a High School Diploma.

Job Specifications:

Skills/Knowledge and Abilities

• Must be able to communicate effectively with a positive customer service attitude.

• Must possess good writing, analytical and problem-solving skills.

• Must be able to follow oral and written instructions.

• Must be proficient in Microsoft Office Word, Excel and Google.

• Must have the ability to operate standard office equipment, including, but not limited to telephone systems, computers, copiers, facsimile machines, and calculators.
  • Must accept direction, adhere to policies and procedures and carry out assignments.
  • Must demonstrate tact, resourcefulness, patience, and dedication and react calmly and effectively in emergency situations.
  • Must demonstrate exemplary interpersonal skills, verbally communicate clearly and distinctly in a noisy environment, and be visually observant in dealing with staff, students, and parents.
  • Must project a positive image of the school to the students, parents/guardians, and staff as well as exhibit a positive employee attitude.
  • Must possess a valid Illinois driver's license.
  • Ability to communicate effectively, verbally and in writing, with Parkland students, supervisors, coworkers, subordinates, support agencies, and a variety of external consumers.
  • Adheres to the policies and procedures of Parkland Preparatory Academy.

About the Company

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Parkland Preparatory Academy