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ADMINISTRATIVE ASSISTANT

Compass Group

Moore, OK

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Best Practices, Billing, Calendar Management, Communication Skills, Community Support, Computer Skills, Computerized Maintenance Management System (CMMS), Customer Support/Service, Data Analysis, Dental Insurance, Environmental Protection Agency (EPA), Insurance, Life Insurance, Maintain Compliance, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, OSHA, Order Management, Order Supplies, Performance Analysis, Performance Metrics, Presentation/Verbal Skills, Preventative Maintenance, Procedure Development, Process Flow, Purchase Orders, Regulations, Schedule Development, Software Administration, Telephone Skills, Time Management, Vision Plan, Writing Skills
LOCATION
Moore, OK
POSTED
1 day ago
  • We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.
  • Location: Moore Public Schools - 1500 Southeast 4th Street, Moore, OK 73160. (Openings at other locations within school district available) Note: online applications accepted only.
  • Schedule: Full time schedule; Monday through Friday, hours may vary. More details upon interview.(Full and Part Time with the flexibility to meet most scheduling needs)
  • Requirement: 3 years of prior administrative experience are required.
  • Fixed Pay Rate: $21.63 per hour.
  • Perks: SSC invests in our employees with training and growth opportunities, but the benefits don't stop there, SSC offers a comprehensive benefits package and we are also excited to offer same day pay! At SSC we truly believe that our people are our greatest asset!
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions:

SSC Services for Education is a Nationwide Best in Class Facility Service Provider. As a member of Compass Group we create clean, safe, and distraction free learning environments for students of all ages. With a focus on a people first culture, growth opportunities, and supporting local communities we set the stage for a meaningful career in educational facilities nationwide.

Job Summary

Summary: As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below

Key Responsibilities:
  • Respond promptly to phone calls and emails, providing assistance and guidance on CMMS-related queries and escalate them when necessary. Add new users, assign appropriate access levels in the CMMS, and train team members to ensure they are proficient in using the system.
  • Assist with invoicing, billing, and purchase order processes to ensure accuracy and timely completion.
  • Maintain compliance documents related to OSHA, EPA, and other regulatory standards. Continually monitor and update compliance documents in the CMMS, ensuring all sites adhere to regulations.
  • Monitor Key Performance Indicators (KPIs) through reports and collaborate with supervisors. Oversee the preventative maintenance schedules and create or update procedures and tasks as needed
  • Create and manage work orders as needed, following the established flow chart process, and monitor and support the deferred maintenance program in alignment with Best Practices.
  • Perform other duties as assigned to support the goals and mission of the organization.
Preferred Qualifications:
  • Administrative support experience preferably in facilities maintenance support services
  • Proficient in using CMMS software. Maintenance Connection Preferred
  • Experience with data analysis and report generation is preferred.
  • Excellent written and verbal communication skills
  • Computer skills and knowledge of MS Office products, including Word, Excel, PowerPoint, Outlook, and the internet.
Enhance your quality of life through our comprehensive benefits:
  • Medical/Dental/Vision Insurance
  • 401K with Company Match
  • Disability Insurance
  • Life Insurance/AD
  • Associate Shopping Program
  • Health and Wellness Programs
  • Discount Marketplace & Employee shopping program
  • Identify Theft Protection
  • Pet Insurance
  • And More...

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.



Applications are accepted on an ongoing basis.

SSC maintains a drug-free workplace.

SSC & Compass Group: Achieving leadership in the facility service industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details:

SSC

About the Company

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Compass Group