Administrative Assistant

Three Point Solutions

Moline, IL

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JOB DETAILS

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Cross-Functional, Database Administration, Detail Oriented, Documentation, Heavy Equipment/Vehicles, Leadership, Logistics, Mail Processing, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multilingual, Multitasking, Online Publications, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Project/Program Coordination, Record Keeping, Reporting Skills, Systems Administration/Management, Systems Maintenance, Time Management, Travel Planning, Writing Skills

LOCATION

Moline, IL

POSTED

1 day ago

Job Title: Administrative Assistant
Client: Heavy Machine Manufacturing Company
Location: Moline, IL 61265
Duration: 3 Months
Shift: 1st Shift (Monday - Friday | 7:00 AM - 4:30 PM)

Job Description:
• Provide high-level administrative support for senior managers and department leadership in a fast-paced corporate environment
• Manage highly confidential information, reports, records, and correspondence
• Coordinate office workflow, schedules, travel arrangements, meetings, and appointment calendars
• Act as a central point of communication between departments, managers, and external contacts
• Prepare reports, presentations, letters, memoranda, and other business documentation
• Research, resolve, and respond to internal and external inquiries professionally and efficiently
• Maintain databases, systems, files, and sensitive departmental records with accuracy
• Organize and monitor project documentation, pending actions, and workflow processes
• Support special projects, reporting activities, and administrative operations as assigned
• Communicate manager instructions and coordinate follow-up actions across teams and departments

Key Responsibilities:
• Schedule meetings and coordinate travel arrangements for department leadership
• Maintain calendars, meeting logistics, and office coordination activities
• Gather, summarize, and maintain confidential data for reports and projects
• Prepare and distribute business documents and communications
• Monitor office workflows and ensure timely completion of administrative tasks
• Update and maintain databases, systems, and records accurately
• Handle incoming calls, visitors, and communications professionally
• Support project coordination and administrative reporting requirements
• Escalate complex issues appropriately when necessary

Required Skills:
• Strong administrative and organizational skills
• Excellent verbal and written communication abilities
• Ability to handle confidential and sensitive information professionally
• Strong multitasking and time management skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Experience managing calendars, travel arrangements, and meeting coordination
• Strong attention to detail and problem-solving skills
• Ability to work independently in a fast-paced environment

Preferred Qualifications:
• Experience supporting senior leadership or executive-level managers
• Experience handling confidential corporate documentation
• Exposure to multinational or cross-functional work environments
• Basic experience with web publishing or internal systems management is a plus
• Multi-lingual communication skills are a plus

Education:
• Associate's or Bachelor's degree preferred
• Equivalent administrative support experience will also be considered

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About the Company

Three Point Solutions

At Three Point Solutions, we are committed to the highest caliber of service that will benefit our clients, candidates and employees. Unlike large, corporate style recruiting firms, we commit to individualized attention that uniquely positions us to bridge the communication gap between recruiter, employer and candidate. Our goal is to cultivate and maintain true partnerships with our clients and candidates.

COMPANY SIZE

20 to 49 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2003

WEBSITE

http://www.3ptsolutions.com/