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Administrative Assistant

LinHR Consulting

Mission Viejo, CA

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Artificial Intelligence (AI), Business Administration, Business Operations, Communication Skills, Consulting, Data Entry, Detail Oriented, Documentation, Documentation Review, Employee Orientation, Executive Recruiting, Expense Reports, Expense Tracking, Government, Human Resources, Insurance, LinkedIn, Mail Processing, Maintain Compliance, Microsoft Office, Onboarding, Organizational Skills, Philosophy, Presentation/Verbal Skills, Record Keeping, Reimbursement, Writing Skills
LOCATION
Mission Viejo, CA
POSTED
3 days ago
About LinHR Consulting (USA) Inc. provides executive search and recruitment services, specializing in full-time, permanent placements on a contingency basis. As a Delaware-incorporated company, LinHR has successfully recruited and placed talent for various reputable clients. The company's work is guided by its philosophy: "Consulting as a Partner, Thinking like a Customer, Serving with Passion".

About the Position: We are looking for a dependable and detail-oriented Office Administrator for our U.S. operations. This role is part-time, with the possibility of becoming full-time.

The role involves supporting employee onboarding, timesheet and training tracking, expense documentation review, record maintenance, and general administrative coordination. The position also supports communication with employees and external parties, including government agencies and service providers, as needed.

Compensation: $18.00 USD per hour

Work location in the USA: Mission Viejo, California 92691

Employment Type: Full Time

Responsibilities

Employee Onboarding
  • Collect and review new hire onboarding documents.
  • Verify completeness and accuracy of employee records.
  • Follow up on missing or incomplete documentation.
  • Maintain organized electronic personnel files.
Timesheets & Training
  • Monitor timesheet submissions and follow up on outstanding entries.
  • Track employee training completion status.
  • Send reminders and maintain compliance records.
Expense Administration
  • Review expense reimbursement receipts and supporting documents.
  • Reconcile submissions with system records.
  • Maintain accurate expense documentation and reports.
Administrative Support
  • Maintain records related to U.S. business operations.
  • Manage business correspondence and administrative files.
  • Support data entry and document organization.
  • Assist with general compliance-related administrative tasks.
External Communication
  • Support U.S. administrative presence through handling business correspondence.
  • Communicate with government agencies, insurance providers, registered agents, and other external organizations as directed.
  • Assist with receiving, preparing, and sending official documents.
QUALIFICATIONS
  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • Previous office administration experience is an asset; recent graduates are encouraged to apply.
  • Strong attention to detail and organizational skills.
  • Good written and verbal communication skills.
  • Ability to work independently..
  • Proficiency in Microsoft Office and Google Workspace.
  • Comfortable handling confidential information.
Working Conditions
  • Normal Office Environment
  • Flexible schedule.
  • Availability during U.S. business hours is required.


LinHR is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. Accommodation will be provided in all parts of the hiring process as required under LinHR's Employment Accommodation Policy. Applicants need to make their needs known in advance.

LinHR is an equal opportunity employer seeking to live its values in all we do. We are committed to taking proactive steps to provide and create opportunities for historically marginalized groups. We seek applicants who will strengthen our commitment to diversity, equality, and inclusion. We strongly encourage qualified candidates from Indigenous, Black and other racialized persons, 2SLGBTQI+ people, individuals with disabilities, and other members of marginalized communities to consider working with and for LinHR. We recognize that structural barriers shape experiences and job qualifications, and therefore we seek to use employment equity to differentiate between candidates who meet the required qualifications. We encourage people to apply even if they feel that the position would be a stretch.

LinHR uses AI-assisted tools only to support screening and efficiency, never to make final decisions. All hiring decisions are made by human professionals, and candidates may request human review at any time.

Learn More About LinHR Consulting Inc.

Go to LinHR's job listings page

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About the Company

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LinHR Consulting

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