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Administrative Assistant

Access

Middletown, NY

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Calendar Management, Community Support, Customer Support/Service, Data Entry, Data Management, Database Administration, Database Report Tools, Database Technology, Detail Oriented, Developmental Disabilities, Documentation, Email Management/Administration, External Audit, Healthcare Administration, Human Health, Internal Audit, Leadership, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Operational Support, Order Supplies, Organizational Skills, Plan Meetings, Process Management, Project/Program Coordination, Record Keeping, Reporting Dashboards, Reporting Skills, Schedule Development, Spreadsheets, Systems Administration/Management, Systems Maintenance, Team Lead/Manager, Team Player
LOCATION
Middletown, NY
POSTED
1 day ago
Do Work That Matters. In a Culture That Means It.

Be part of a team that values connection, accountability, and real impact.

Why Access?

Because how we work matters just as much as what we do. At Access, our Culture Playbook isn't a poster onthe wall - it's how we show up for each other and for the people we support.

You'll be part of a team that is:
  • Clear about expectations
  • Supportive and accountable
  • Focused on outcomes that matter to people.
And committed to helping people live the healthiest and fullest lives possible - while making sure out staff can do the same.

Location: Middletown, NY (Scotchtown)
Hours: M-F 8:30 am to 5 pm
Pay: $19.50 per hour

About the Role

We're seeking a highly organized and detail-oriented Administrative Assistant to support the Community Habilitation (Com Hab) program. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple responsibilities, and takes pride in supporting program operations that serve individuals with intellectual and developmental disabilities.

The Administrative Assistant plays a key role in ensuring smooth program operations by coordinating documentation, maintaining databases, preparing reports, and supporting leadership with scheduling and communication.

Key Responsibilities

Program & Leadership Support
  • Provide administrative support to the Vice President, Program Director, and Team Leaders
  • Manage calendars, scheduling, and meeting coordination
  • Prepare meeting materials and draft meeting minutes
  • Assist with program reports, spreadsheets, and documentation
Office Operations
  • Manage daily emails, phone calls, and general correspondence
  • Maintain organized filing systems and program documentation
  • Order office supplies and assist with general office operations
  • Perform additional administrative duties as needed to support program operations
Documentation & Data Management
  • Maintain accurate program records and documentation
  • Enter and manage data in program systems including IRMA, Choices, eVero, and Daily Management dashboards
  • Assist with intake documentation, DDP2 forms, and program records
  • Support preparation for internal and external audits
What We're Looking For
  • Strong organization and attention to detail
  • Professional communication and customer service skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Collaborative and service-oriented mindset
  • Experience supporting program leadership and coordinating administrative processes

Technical Skills: Microsoft Office (Excel, Word, Outlook, PowerPoint); experience with database systems and reporting tools preferred

Education/Experience: High school diploma required. Administrative experience in healthcare, human services, or nonprofit settings preferred.

An Equal Opportunity Employer, including disability and Veterans

About the Company

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Access