Administrative Assistant - Mid-Level

Job Title: 

Administrative Assistant 

Job Type: 

• Full-time, 40 hours/week 

• Contract 

• Immediate start 

Pay: 

• $26/hour 

Location: 

• Hybrid (2 days onsite, typically Tuesdays & Wednesdays; additional onsite as needed) 

Job Overview: 

We are seeking a highly organized and proactive Administrative Assistant to support multiple Market Managers within a fast-paced corporate environment. This role is critical to ensuring smooth daily operations through effective calendar management, travel coordination, and cross-functional collaboration. 

Key Responsibilities: 

Calendar Management & Scheduling 

• Manage complex calendars, including meetings, travel, and team schedules 

• Anticipate scheduling conflicts and proactively adjust priorities 

• Coordinate with internal and external stakeholders 

Travel & Expense Management  

• Arrange end-to-end travel (flights, hotels, itineraries) 

• Track and submit expenses accurately and on time 

• Ensure alignment with company policies 

Meeting Coordination  

• Organize meetings, events, and visitor experiences 

• Prepare materials, logistics, and meeting spaces 

• Provide on-site support and troubleshoot issues 

Administrative Operations  

• Prepare reports, presentations, and correspondence 

• Maintain organized systems and documentation 

• Support office operations and coordination 

Additional Support  

• Handle ad hoc requests and special projects 

• Communicate professionally with stakeholders across the organization 

Required Qualifications: 

• 2+ years of administrative or executive assistant experience 

• Strong calendar management and scheduling experience 

• Experience coordinating travel and managing expenses 

• Excellent communication and organizational skills 

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) 

• Ability to multitask in a fast-paced environment 

Preferred Qualifications: 

• Experience supporting multiple leaders 

• Corporate environment experience 

• Strong attention to detail and discretion 

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