Administrative Assistant

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at MPS. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities,competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

YOUR NEXT OPPORTUNITY:

The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.

WHAT YOU'LL DO:

• Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
  

• Provide prompt and professional service to all internal and external clients.
  

• Prepares and distributes internal communications and serves as a central clearing position for general information.
  

• Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
  

• Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
  

• Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
  

• Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
  

• Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
  

• Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
  

• Provide support by photocopying, filing, and sending faxes as needed.
  

• Pulls and put files to dead storage as required.
  

• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.
  

• Associate degree in Business Administration or related discipline
  
• Minimum 2 years' experience in office administrative work
  
• Can be a combination of education, training, and relevant experience
  

• Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
  
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
  
• Prioritize and manage multiple tasks, changing priorities as necessary
  
• Work under pressure and adapt to changing requirements with a positive attitude
  
• Oral and written communication skills as required for the position
  
• Self-motivated, proactive and an effective team player
  
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
  

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• General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
  
• Noise level is typically low to medium.
  
• Occasional lifting of up to 30 lbs.
  
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
  

• ESOP - Employee Stock Ownership
  
• 401k
  
• Annual bonus program based upon performance, profitability, and achievement
  
• 17 PTO days per year plus 10 paid holidays
  
• Medical, Dental, Vision Insurance
  
• Term Life, AD&D Insurance, and Voluntary Life Insurance
  
• Disability Income Protection Insurance
  
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
  
• Charitable Giving Match with our Rosendin Foundation