PROVIDING RIGHT SOLUTIONS FOR ALL FIRE PROTECTION NEEDS SINCE 1990.International Fire Protection IFP is an Alabama-based values driven fire suppression company. We have charted our history and legacy on our purpose of building meaningful relationships while making the world a safer place. Therefore LIFE SAFETY IS OUR BUSINESS as such we promise to be the trusted leader in fire protection delivering the highest quality life safety solutions with commitment to customer satisfaction and operational excellence.JOB DESCRIPTIONAdministrative AssistantTheAdministrative Assistantis responsible forinitiating conducting and coordinating the clerical and administrative functionsrequiredfor the effective operation of an office.They willreport to the Office Managerandassistother branch personnel including keyleadersin a variety of administrative roles.ESSENTIAL DUTIES AND RESPONSIBILITIESAnswers office phone and gives information tocalleror transfers calls toappropriate individuals.Performs other administrative duties and special projects as assigned.Puts forth a courteous friendly helpful attitudealwayswhen speaking with customers or dealing with other associates.Conduct billing receivable and payable functions as assigned.Identifychanges in projects thatimpactcost schedule or labor requirements.Assistwith project dispatchingscheduling.Provide general administrative support forleadersand staff.Create type and distribute internal and external correspondence.Maintainvarious typesof records.Assistin completing special reporting and licensing requirements.Accomplish responsibilities as required using business software as approved byIFP.Offer suggestions and solutions on improvingefficiencyof general procedures.Develop positive and ongoing relationships with customers and team members.JOB QUALIFICATIONSRequires exceptional oral telephone and written communication skillsandorganizational and time management skills.Ability to work efficiently despitenumerousinterruptions.Excellent customer service skills and ability to be on the phone and computer consistently throughout the day.Possess proficient computer skills with working knowledge of business software applications MicrosoftOfficeandAdobe.Ability to multi-task in a fast-paced environment.Must have exceptional accuracy and attention to detail.Must be flexiblemotivatedanddemonstratethe ability to work in a team environment.Ability and desire to take onadditionalresponsibilities and advance quickly within the position.Willing to pass a post-offer drug screen test and background check.EDUCATION ANDCERTIFICATIONSHigh school diplomaGEDrequiredor one year of related construction administration experienceandor training is preferred.Previousexperience in an officeadministrative setting.Moderate to advanced computer skills including use of a computer operated phone systemFamiliar with Microsoft Office productsNotary Public a plus but notrequired.PHYSICAL DEMANDS AND WORK ENVIRONMENTOffice environment with moderate noise levelsMostly sedentary role with the need to move about the office to copy scan and faxMay require light lifting of storage boxes and packages to be mailedAbility to be on the phone and computer consistently throughout the dayCompensation & BenefitsThis role will be based out of our Marion SC branch. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits includeComprehensive Insurance coverage Medical Dental Vision and moreWellness Program401K with employer matchDiscounted company stock Employee Stock Purchase PlanProfit SharingGenerous paid time offGrowth opportunities through company sponsored leadership development courses and trainingThis position is not eligible for sponsorship.All offers of employment are expressly contingent upon the satisfactory completionin accordance withCompany policy of a pre-employment drug screening and background check.IFP is an equal opportunity employer and does not discriminateon the basis ofreligion disability protected veteran status age sex race color national origin or any other characteristic protected by law.IFPcomplies withfederal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities.If you wish to request reasonable accommodations toparticipatein the job application or interview process please contactTAsupportapigroupinc.us.