Administrative Skills, Calendar Management, Communication Skills, Customer Relations, Customer Support/Service, English Language, Executive Assistant Skills , Expense Management, Expense Reports, Hair Styling, Hardware Virtualization, Interpersonal Skills, Leadership, Manufacturing, Microsoft Outlook, Multitasking, Organizational Skills, Plan Meetings, Restaurant, Retail, State Laws and Regulations, Time Management, Travel Planning
Administrative Assistant
Hazelwood, MO
Onsite
Pay $20-23/hr
Contract-Long term with potential to hire
Position Overview
Our client is seeking a polished, high-energy Executive Administrative Assistant to support multiple senior leaders in a fast-paced, highly visible corporate environment. This individual will support three Directors and a VP while interacting regularly with executive leadership including the President of Defense, SVP of Engineering, and EVP of Manufacturing.
This is a newly created role with strong potential to convert to a permanent opportunity. The ideal candidate is professional, proactive, organized, and thrives in an environment where priorities can shift quickly. Soft skills, urgency, and professionalism are critical for success in this role.
Key Responsibilities
- Provide executive administrative support to multiple senior leaders
- Manage complex and heavy calendar scheduling across 4+ executives
- Coordinate meetings, schedules, and shifting priorities with urgency and accuracy
- Handle confidential and sensitive information with professionalism and discretion
- Support travel arrangements and expense reporting through Concur
- Serve as a key point of contact for visitors, leadership, and internal teammates
- Assist with front desk/reception responsibilities including visitor check-in, badge coordination, and screenings
- Support employee engagement initiatives, culture-building activities, and monthly office events
- Help maintain a positive office atmosphere and act as a “face of the office”
- Provide backup support to leadership team members as needed
- Jump into projects and administrative tasks with flexibility and a team-first mentality
Qualifications
- Experience supporting multiple leaders/executives in a corporate environment
- Strong calendar management and organizational skills
- Excellent communication and interpersonal abilities
- Professional presence with strong customer service and relationship-building skills
- Ability to pivot quickly and manage changing priorities
- Comfortable working in a highly visible role with executive interaction
- Experience handling confidential information
- Proficiency with Microsoft Outlook and virtual meeting platforms
- Experience with Concur for travel and expense management preferred
Preferred Backgrounds
- Executive/Administrative Assistant experience
- Corporate office support experience
- Hospitality, restaurant management, retail leadership, or customer-facing environments with strong multitasking responsibilities
- Front desk or receptionist experience in a professional setting
Additional Details
- On-site position
- Business casual environment
- Small office environment with approximately 70 teammates
- Training will be provided
- 6–9 month contract assignment with potential for permanent hire
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
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Company Confidential
Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.