id='p7178_'>Administrative Assistant - Learning, Achievement and Innovation JobID: 7178
Position Type:
Clerical/Administrative Assistant Support/Administrative Assistant - 12-Months
Date Posted:
6/12/2026
Location:
District Services Center
Date Available:
07/01/2026
Closing Date:
06/19/2026
Additional Information: Show/Hide
JOB TITLE:Administrative Assistant Learning, Achievement & InnovationDEPARTMENT:Learning, Achievement & InnovationREPORTS TO:Executive Director of Academic ServicesFLSA:Non-Exempt
START DATE: July 1, 2026
HOURS/DAY: 8
RATE OF PAY: $26.02 - $30.63 per hour, Category D (2025-26 rate)
Terms of employment per the Prior Lake Administrative Assistants Federation Education MN Local #4887 (PLSFAA) collective bargaining agreement.
SUMMARY:
Provides organizational support and clerical assistance within the office of Learning, Achievement, and Innovation to ensure efficient daily operations. Serves as a central department resource to support district-wide educational initiatives and streamlined communication.
ESSENTIAL FUNCTIONS:
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
Manage the daily operations and administrative workflows of the office of Learning, Achievement, and Innovation to ensure a professional and efficient environment.
Collect, prepare, and submit complex data for mandated Federal and State reporting.
Monitor curriculum, professional development, and testing budgets to ensure alignment with fiscal targets.
Coordinate cost proposals, process purchase orders, and maintain records of orders and inventories for district curriculum.
Serve as a central district resource person for curriculum inquiries and provide logistical support to staff regarding instructions and directives for district-wide initiatives.
Act as the primary contact person, registrar, and record-keeper for home school families within the district.
Maintain and regularly update the district curriculum and home school websites.
Coordinate comprehensive travel arrangements, conference registrations, transportation, lodging, itineraries, and travel vouchers for district staff.
Prepare professional presentations and instructional materials using various software systems.
Manage committee rosters, distribute official communications, and serve as the recording secretary for the continuing education committee.
Assist in the planning, logistics, and delivery of on-site staff trainings and webinars.
Maintain strict confidentiality of all sensitive, private, or proprietary student, staff, and district data in accordance with district policies and legal mandates.
Perform other duties and responsibilities as assigned.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
Bachelor's degree in related field preferred. High school diploma or GED and training and/or experience as a secretary required.
Experience with or understanding the importance of confidentiality within the workings of a large complex organization.
Required Certificates, Licenses, and Registrations:
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
Required Knowledge:
Proficiency with software data management, databases, and word processing.
Knowledge of applicable data privacy laws and/or experience handling confidential student or organization information.
Required Skills:
Clear and professional written and verbal communication skills with supervisors, coworkers, and the public.
Strong interpersonal skills and work ethic.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
PHYSICAL/MENTAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility to work in an office setting, use standard office equipment, and stamina to sit for extended periods while performing data entry and organizational tasks; strength to lift and carry files, binders, curriculum materials, or office supplies up to 20 pounds; vision to read printed materials, computer screens, and data reports; and hearing and speech to communicate effectively in person, over the telephone, and in meetings with staff, committees, and home school families.
WORKING ENVIRONMENT:
Work will be completed in an office environment.