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Administrative Assistant

Hire Up Staffing Services

Katy, TX

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JOB DETAILS
SALARY
$22
SKILLS
Administrative Skills, Business Solutions, Communication Skills, Computer Skills, Data Entry, Data Management, Detail Oriented, Documentation, Follow Through, Forklift, Microsoft Excel, Microsoft Outlook, Microsoft Product Family, Microsoft SharePoint, Multitasking, OSHA, Operational Support, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Regulations, Reporting Skills, Safety Compliance, Safety Process, Safety/Work Safety, Spreadsheets, Staff Training, Time Management, Warehousing, Writing Skills
LOCATION
Katy, TX
POSTED
30+ days ago

Hire Up Staffing is seeking a detail-oriented Administrative Assistant in Katy, Texas! This position will support the Safety and Compliance department by maintaining records, tracking employee training, processing certification documentation, and assisting with a variety of administrative tasks related to workplace safety initiatives.

Pay: $22/hr
Shift: Monday-Friday 8am-430pm
 
Key Responsibilities:
  • Maintain and update safety-related records, spreadsheets, and tracking systems.
  • Upload and organize documentation within Safety Culture and other digital platforms.
  • Track employee safety training completion and maintain training records.
  • Process and maintain forklift certification documentation and renewal records.
  • Review records for missing information, incomplete forms, or expired certifications.
  • Enter and track accident, injury, and safety incident information while maintaining confidentiality.
  • Prepare reports, summaries, and training status updates using Microsoft Excel.
  • Follow up with managers regarding overdue training or missing documentation.
  • Organize digital files, shared folders, and safety-related records.
  • Assist with audit preparation and compliance documentation requests.
  • Provide general administrative support to the Safety and Compliance team.
  Qualifications:
  • Strong computer skills with the ability to quickly learn new systems and software.
  • Proficiency in Microsoft Excel, including sorting, filtering, basic formulas, and data management.
  • Experience using Microsoft Outlook for professional communication and scheduling.
  • Excellent attention to detail and accuracy in data entry and recordkeeping.
  • Strong organizational and time management skills.
  • Ability to manage multiple priorities and follow through on outstanding tasks.
  • Professional written and verbal communication skills.
  • Ability to work independently after receiving direction.
  • Dependable, professional, and able to maintain confidentiality with sensitive information.
  Preferred Qualifications:
  • Previous experience in an administrative support role.
  • Experience supporting Safety, HR, Compliance, Operations, or Training functions.
  • Familiarity with Smartsheet, SharePoint, Microsoft Teams, OneDrive, Microsoft Forms, or similar business applications.
  • Experience maintaining employee training or certification records.
  • Knowledge of OSHA regulations, warehouse operations, or workplace safety processes is a plus but not required.
  • Previous safety administrative experience is helpful but not required.
 
If you are a highly organized administrative professional with strong computer skills and a passion for supporting operational excellence, apply today with Hire Up Staffing!

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