Administrative Assistant

The Administrative Assistant position provides critical administrative support to management and employees located at the Jacksonville field office and other company locations within the group. The position ensures an efficient operation of the administrative office by a performing a variety of tasks and duties in a timely and accurate manner that support organization goals, strategy, and policies.

Essential Duties and Responsibilities:

• Handle Incoming/Outgoing mail and parcels.
• Schedule appointments, meetings, and travel arrangements.
• Generate reports and handle multiple projects.
• Maintain filing systems.
• Prepare documents for management and staff personnel.
• Update and maintain electronic data tracking systems.
• Prepare and monitor invoices and expense reports.
• Compile operational reports and distribute to management and staff personnel.
• Perform general clerical duties, including but not limited to photocopying and faxing.
• Procure and manage office supplies.
• Review confidential business information.
• Assist with daily capital or OM duties, entering AFEs, coding invoices, forecasting, completion reports, monthly variances and cash flow
• Order meals and pickup meals as needed
• Create Tax Exempt forms
• Performs other duties as assigned

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

• High School graduate or equivalent

• 0 - 2 years of relevant experience

• Professional verbal and written communication skills.

• Ability to work independently and as a team

• Office 365: Microsoft Word, Excel, Outlook, PowerPoint, etc.

• SAP is a plus

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.

• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

• Occasional overnight travel may be required.

• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

Equal Opportunity Employer/Minority/Female/Disabled/Veteran

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

DISCLAIMER: The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by personnel assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the assigned position.