Administrative Assistant
Veterans Sourcing Group
Jacksonville, FL
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JOB DETAILS
LOCATION
Jacksonville, FL
POSTED
30+ days ago
Jacksonville, FL - must be onsite 5 days/week
Expected duration of contract: 12 months
- LOB wants candidate to start ASAP
Job Description:
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management.
- Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail.
- Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment.
• Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner.
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments.
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills.
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems.
Required Skills:
Adaptability
Administrative Services
Attention to Detail
Collaboration
Oral Communications
Planning
Presentation Skills
Prioritization
Problem Solving
Written communication
Desired Skills:
Proficient in the following tools:
MS Outlook
Webex
MS PowerPoint
About the Company
V