Our long?term client, a well?established and growing organization, is seeking a proactive and detail?oriented Administrative Assistant to join their team. This role is ideal for someone who thrives in a fast?paced environment, enjoys supporting others, and takes pride in keeping operations running smoothly.
The Administrative Assistant will play a key role in supporting daily business operations, coordinating communication, and ensuring the team has what they need to succeed. This is a great opportunity for someone who values stability, professional growth, and being part of a collaborative, supportive workplace.
Provide day?to?day administrative support to leadership and team members
Manage calendars, schedule meetings, and coordinate appointments
Prepare and edit documents, reports, and presentations
Handle incoming calls, emails, and general correspondence
Assist with data entry, filing, and maintaining organized records
Support office operations, supply management, and vendor coordination
Help with special projects and tasks as needed
Previous administrative or office support experience preferred
Strong organizational skills with exceptional attention to detail
Excellent written and verbal communication abilities
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to multitask, prioritize, and adapt to changing needs
Professional, reliable, and committed to high?quality work
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.