Administrative Assistant - Intermediate

Iconma

Austin, TX

Apply

JOB DETAILS

LOCATION

Austin, TX

POSTED

7 days ago

Our Client, a Eneregy Services company, is looking for a Administrative Assistant - Intermediate for their Austin, TX location.

Responsibilities:

Has developed proficiency in a range of processes or procedures through job-related training and considerable on-the-job experience. This role requires strong communication and interpersonal skills, the ability to manage constant change, and a high level of efficiency and professionalism.
The Administrative Assistant will also serve as support to sitewide Executive Assistant and operations team, ensuring seamless continuity of support.
Provide administrative support to leaders within a complex, global organization.
Composes correspondence as required and determines most effective formats for charts, presentations, etc.
Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).
Set up meetings/events, video conferences, and conference calls on/off-site as needed.
Makes travel arrangements, via the Corporate Travel department.
May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves.
Executes special research and data analysis tasks.
Runs reports and ensures data accuracy.
Participates in creating and/or creates departmental procedures and documentation.
Performs other special project work.
Serve as a backup to an Executive Assistant, stepping in seamlessly during absences or periods of high demand.
Prepare, submit, and track executive expense reports in a timely and accurate manner, ensuring compliance with company policies and resolving discrepancies as needed.
Act as a trusted point of contact, handling sensitive and confidential information with discretion.
Build and maintain strong working relationships with executives, stakeholders, and administrative partners across regions and functions.

Requirements:

Has developed proficiency in a range of analytical processes or procedures to carry out assigned tasks
Has a good understanding of how the team integrated with others to achieve objectives
May provide informal guidance and support to more junior team members
Provides solutions to problems in situations that are atypical or infrequently occurring based on existing precedents or procedures
Impacts the quality of own work and its contribution to the team
Use communication skills to regularly exchange information
High School Diploma/GED
Experience: 2 - 4 Years

Why Should You Apply?

Health Benefits
Referral Program
Excellent growth and advancement opportunities

ICONMA is an Equal Opportunity Employer. All qualified applicants will receive considerationfor employment without regard to any status protected by applicable law.

About the Company

Iconma

ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.

Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
Founded in 2000
2000+ Employees

The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.

COMPANY SIZE

2,000 to 2,499 employees

INDUSTRY

Management Consulting Services

EMPLOYEE BENEFITS

401K, Employee Referral Program, Life Insurance

FOUNDED

2000

WEBSITE

https://www.iconma.com/