Administrative Assistant III - ROTC Liaison

Administrative Assistant III – ROTC Liaison

The Administrative Assistant III – ROTC Liaison serves as the central coordination point between the university and Army and Air Force ROTC programs. This role is critical to ensuring seamless operations across multiple departments, military partners, and cross-enrolled schools.

The ROTC Liaison facilitates a wide range of administrative functions including student services, cadet record management, financial coordination, event planning, and interdepartmental collaboration. This position also acts as a primary resource for cadets, prospective students, and campus partners.

Key Responsibilities

• Program & Operations Coordination
  • Serve as the primary liaison between university departments and ROTC military units (Army and Air Force).
  • Support Mines Veteran's Alliance.
  • Coordinate key functions related to admissions, registration, scholarships, housing, and financial aid.
  • Maintain communication with cross-enrolled partner institutions.
• Student & Cadet Support
  • Maintain accurate and compliant cadet records in alignment with Department of Defense standards.
  • Provide guidance and support to current and prospective ROTC students.
  • Coordinate referrals and resources to support student success.
• Event Planning & Execution
  • Plan and execute 8–10 annual events including orientation programs, ceremonies, recruiting events, and formal functions.
  • Manage logistics such as guest coordination, budgets, invitations, and on-site support.
• Financial & Budget Administration
  • Monitor and manage multiple budgets, including tracking expenditures and reconciling accounts.
  • Ensure compliance with institutional and state financial policies.
• Administrative & Office Management
  • Oversee daily office operations, including scheduling, communications, and documentation.
  • Maintain department website and assist with marketing and outreach efforts.
  • Coordinate calendars, meetings, and reporting.
• Work Environment & Culture

  This position is part of a close-knit and supportive team committed to student success. The ROTC community is collaborative, respectful, and mission-driven, with strong partnerships across campus and with military leadership.

• What Makes This Role Unique
  • Opportunity to work closely with ROTC students and support future military leaders
  • Exposure to cross-functional collaboration with both university and federal stakeholders
  • Involvement in high-visibility events and ceremonies
  • Meaningful impact on student development and success

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

G3A4XX - ADMINISTRATIVE ASSISTANT III

MINIMUM QUALIFICATIONS:

Experience Only:

• Three (3) years of relevant experience which include administrative coordination in a complex or multi-stakeholder environment (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.)

OR

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.)

PREFERRED QUALIFICATIONS:

• Prior relevant state service

Required Skills & Qualifications

Core Competencies

• Strong organizational skills with excellent follow-through
• Effective written and verbal communication
• High attention to detail

Interpersonal Skills

• Professional and approachable communication style
• Ability to work with diverse student populations
• Collaborative, service-oriented mindset

Relevant Experience

• Administrative coordination in a complex or multi-stakeholder environment
• Experience supporting student programs, higher education, or similar environments preferred
• Ability to manage confidential information with discretion

CONDITIONS OF EMPLOYMENT:

• Background check

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.