Administrative Assistant III

X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. All applications will be submitted via our company career page, www.x-energy.com/careers/. We will never ask you to provide payment information as partof the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us.

Job Description
This position is responsible to provide a wide range of administrative and managerial support. Responsibilities include calendar management and coordination of business meetings, preparing reports and data analysis.

Job Profile Tasks/Responsibilities

• Perform general office support tasks associated with onsite location.
• Assist with department communications, including taking calls, responding to emails, and interfacing with external and internal guests.
• Maintain an organized filing system of paper and electronic documents.
• Record meeting minutes from meetings.
• Conserve department leadership's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; reviewing quality related documents for accuracy and compliance; initiating telecommunications.
• Perform correspondence, PowerPoint presentations, senior level meeting agendas, internal and external email communication.
• Coordinate and set up catering and meal service for office meetings, team events, and company functions to ensure a seamless experience.
• Assist in information gathering by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Compile expense reports and maintain expense tracker spreadsheet as requested.
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Uphold a strict level of confidentiality.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Execute the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, under minimal guided supervision.
• Maintain flexibility with work hours to support before hours or after-hours events, special projects, and evolving business needs.
• Perform other duties as assigned by manager.

• High School Diploma required.
• Typically, fiveyears of experience required.
• Proficiency using Microsoft Office Tools (Word, Excel, PowerPoint, Outlook).
• Project coordination experience.

• Recent bachelor's degree completion - preference for candidates who have recently earned their bachelor's degree and are eager to apply their education in a professional setting
• Growth mindset and learning orientation - demonstrates intellectual curiosity, humility, and a genuine eagerness to learn and develop new skills; open to feedback and continuous improvement
• Proactive initiative - self-starter who anticipates needs, identifies opportunities, and takes ownership of tasks without prompting; willing to tackle new challenges with enthusiasm
• Professional communication - exhibits clear, concise, and professional written and verbal communication skills across all levels of the organization
• Resilience and adaptability - maintains composure and effectiveness under pressure; resilient in fast-paced environments with changing priorities
• Trust and relationship-building - demonstrates the ability to build credibility and trust with senior leadership through reliability, discretion, and consistent follow-through
• Results-oriented approach - focused on execution and delivery; gets things done efficiently and effectively with a commitment to quality outcomes
• Professional presence - presents with poise, confidence, and professionalism in all interactions; serves as a positive representative of the Engineering leadership team
• Responsiveness and agility - acts quickly and decisively; able to pivot and adjust to meet urgent deadlines and shifting business needs
• High standards and accountability - holds self to the highest standards of work quality; takes full ownership of responsibilities without cutting corners or compromising integrity