Administrative Assistant III - Operations Assurance

This is an administrative assistant position that will support various teams within the Operations Assurance function, including the director of the group.

The Operations Strategic Capabilities Unit plays a fundamental role in enabling efficient business and program execution – from strategic capital investments, industrial operations and an efficient supply chain, to state-of-the-art manufacturing and test operations and top-notch facilities management.

• Provide a wide variety of administrative tasks forprograms, and associated program team members within Operations Assurance.
• Maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc.
• Prepare written documents, communications, and presentation materials for meetings and presentations.
• Maintain program calendars and schedule meetings in Outlook.
• Arrange meetings with internal and external customers.
• Set-up and support meetings; keep minutes as necessary.
• Greet external visitors.
• Order catering for meetings and events.
• Make conference room reservations.
• Coordinate office moves for new and current program team members.
• Make travel arrangements and reservations.
• Prepare travel and business expense reports using Concur.
• Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
• File and retrieve records, folders, or other materials.
• Coordinate events and training for the Strategic Capabilities Unit (SCU).
• Work with sensitive and highly confidential information and maintain proper confidentiality.
• Represent organizational unit in understanding and working with administrative policies and procedures.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

• Work is performed in an office environment, laboratory, cleanroom, or production floor.

• High School diploma or equivalent plus 2 years or more related experience.
• Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Proficiency with Microsoft Office tools.
• Excellent communication skills.
• Solutions-oriented mindset utilizing critical thinking skills.
• Ability to work well with others and maintain a reliable schedule.

• Experience with Concur travel and expense software.
• Experience with SharePoint.