Administrative Assistant III

Position Details

Position Information

Posting date 05/04/2026 Closing date Open Until Filled Yes Position Number 1009991 Position Title Administrative Assistant III Hiring Range Minimum $20.00 Hiring Range Maximum $25.00 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule

9:30-5:30

Location of Position

Hanover, NH 03755

Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. n/a Is this a grant funded position? No Position Purpose

To provide administrative support to the director of the Dartmouth College Child Care Center and to coordinate activities that will increase Center efficiency, expedite the work of others, and ensure the smooth operation of the Center.

Description Required Qualifications - Education and Yrs Exp Associates plus 1-2 year(s) of experience or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities

Strong organizational skills

Proficient with computer applications

Strong interpersonal skills

Works well independently

Preferred Qualifications

Preferred office experience in a related field such as education or social services

NH drivers license

Department Contact for Recruitment Inquiries Kara Cave Department Contact Phone Number 603-646-6612 Department Contact for Cover Letter and Title Kara Cave Department Contact's Phone Number 603-646-6612 Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions Quick Link https://searchjobs.dartmouth.edu/postings/85541

Key Accountabilities

Description

General Office Support

Coordinates a variety of activities to support the Center's functions. These may include:

• Assisting with the preparation and maintenance of materials concerning licensing by the NH Dept. of Health and Human Services.
• Assisting with the preparation and the Quarterly Family Newsletter
• Participating in building maintenance.
• Provides general office coverage, alternating with the Office Manager to open and close the office daily.
• Assisting in arranging daily staff coverage as needed.

Percentage Of Time 30 Description

Communication

• Serves as a point of contact for the Center, requiring knowledge of Center policies and procedures.
• Greets families and guests as they enter the facility.
• Answers phones.
• Answers door intercom.
• E-mails families and staff on a regular basis.
• Assists with coordination of fire drills, alerting all appropriate parties.

Percentage Of Time 10 Description

Information Management

• Maintains Center files and databases to ensure accuracy and accessibility of information.
• Assists in management of the waiting list. (I don't currently do this much, if at all)
• Reviews monthly financial reports for accuracy regarding purchase card entries.
• Maintains files for children/families.
• Maintains immunization information for children.
• Reports immunization information to the state of New Hampshire annually.
• Maintains staff files in accordance with the requirements of the state of New Hampshire.
• Maintains staff professional development files, alerting staff monthly to professional development needed to meet state licensing requirements.
• Creates professional development certificates for in-house professional development activities.

Percentage Of Time 35 Description

Food Program

• Creates the weekly snack menu in accordance with licensing requirements.
• Orders food for the snack program.
• Receives and stores food.
• Coordinates orders with teaching staff.

Percentage Of Time 5 Description

Inventory Management

• Inventories commonly used products and reorders as necessary.

Percentage Of Time 5 Description

Hiring Procedures

• Assists new hires through the hiring process as required by the state of NH and Dartmouth College.
• Maintains a status of Notary for the state of New Hampshire if eligible.

Percentage Of Time 10 Description

Culture and Employee Belonging

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Participates in division wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
• Collaborates, when appropriate, on other CEB-related initiatives within the division and College

Percentage Of Time 5

• -- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all. -- Performs other duties as assigned

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you learn about this employment opportunity?

• Current Dartmouth employee (Please specify full name below)

• Word of mouth

• Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)

• jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)

• Recruiter (Please specify full name or event below)

• abilityJOBS

• Chronicle of Higher Education

• Glassdoor

• Handshake

• HigherEdJobs

• HigherEdMilitary

• Indeed

• Inside Higher Ed

• LinkedIn's Job Board

• RecruitMilitary

• Dartmouth's Job Board (searchjobs.dartmouth.edu)

• Other (Please specify below)

• If you would like to add more information to your answer, please specify here:

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume
• Curriculum Vitae

Optional Documents

• Additional Document #1
• Additional Document #2