Administrative Assistant III - Events & Operations (Economics & Business)

Administrative Assistant III - Events & Operations (Economics & Business)

Salary

$24.45 - $26.00 Hourly

Location

Golden, CO

Job Type

Full Time

Job Number

GLA - JR108580 - 05/26

Department

Colorado School of Mines

Opening Date

05/21/2026

Closing Date

6/8/2026 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1500 Illinois St. Golden, CO 80401

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Human Resources, 303-273-3250, recruitment@mines.edu

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description
• Benefits
• Questions

Department Information

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the states first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorados oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

• Medical, Dental, and Vision Insurance
• Generous vacation and sick leave plus 13 paid holidays
• State pension plan (PERA)
• Parental Leave
• Reduced cost tuition for employee and family members
• Life and Disability Insurance
• Professional growth and training opportunities
• Access to technology and equipment
• Colorado State Employee Assistance Program
• Access to a world-class recreation center
• Interaction with an international population and cultural events

Description of Job

Be the wheels in a fast-paced academic environment

The Department of Economics and Business at Colorado School of Mines is seeking a highly organized, service-driven Administrative Assistant III who thrives in a dynamic environment and who enjoys putting their hands and feet to work making events happen and keeping department operations moving forward.

This is not a desk-only administrative role. You'll play a central part in delivering impactful events-from concept to cleanup-serving as the logistical engine behind everything from executive visits and symposia to student programs and celebratory events. Your role is essential in delivering high-level operations support to faculty and students whether that's granting access to the building for students to study, maintaining email distribution lists so students receive appropriate and timely information, or proactively working with faculty to submit expense reports, you keep the wheels turning and moving the department forward!

If you're someone who enjoys rolling up your sleeves, solving problems in real time, and seeing a successful event come together because of your work, we'd love to meet you.

What You'll Do

Event Planning & Hands-On Execution (35%)

You'll own the full lifecycle of department events, with a strong emphasis on execution and physical coordination:

• Plan and coordinate events including lectures, recruiting events, advisory board meetings, symposia, and student programs
• Actively set up and break down event spaces, including arranging tables, seating, signage, and materials
• Coordinate and move event supplies, materials, and equipment as needed
• Oversee on-site logistics, troubleshoot issues in real time, and ensure seamless execution
• Partner with vendors and catering, manage deliveries, and ensure everything is in place before start time
• Coordinate volunteers/student workers during events and direct activities on-site
• Support guest speakers with travel, itineraries, and hospitality coordination

This role requires frequent movement, standing, lifting, and active engagement during events.

Office & Operational Coordination (55%)

• Serve as the front-facing hub for the department, supporting faculty, students, and visitors
• Manage scheduling, communications, purchasing, and travel logistics
• Coordinate conference room scheduling and shared spaces
• Maintain office operations, supplies, and records
• Support faculty searches and department initiatives

What Makes You a Great Fit

• You enjoy hands-on work and being actively involved in event execution-not just planning
• You're energized by fast-paced environments with shifting priorities
• You're a natural problem solver who can think on your feet
• You take pride in delivering high-quality events and experiences
• You're equally comfortable coordinating behind the scenes and leading on-site logistics

Physical & Work Environment Expectations

This role includes a meaningful physical component as part of event delivery:

• Frequent standing and walking during events
• Setting up rooms, moving materials, and coordinating physical logistics
• Occasional lifting/carrying of event supplies (generally light to moderate weight)
• Flexibility to work occasional evenings or weekends to support events

Why Mines?

At Colorado School of Mines, you'll join a collaborative academic community known for innovation and impact. In this role, you'll directly contribute to high-visibility events and programs that shape the student and faculty experience.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

G3A4XXADMINISTRATIVE ASSISTANT III

MINIMUM QUALIFICATIONS:

Experience Only:

• Three (3) years of relevant experience which included administrative work, front desk reception, records management, and event management. (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.)

OR

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.)

PREFERRED QUALIFICAITONS:

• Proficiency with spreadsheet and word processing software (i.e. Word and Excel).

• Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds.

• Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise.

• Must have excellent judgment and discretion and be able to work confidentially with sensitive and protected information.

• Workday experience

• Prior relevant state service

CONDITIONS OF EMPLOYMENT:

• Background check

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Directors Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.

Supplemental Information

Colorado School of Mines is committed to equal opportunity for all persons. Minesdoesnot discriminateon the basis ofage, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteranstatusor current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines' commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures,programsand activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Minescomplies withfederal law, Colorado state law, administrative regulations, executiveordersand other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agencys contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

This position requires: Three (3) years of relevant experience which included administrative work, front desk reception, records management, and event management. (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.) OR Education and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT. Do you meet this requirement?

• Yes
• No

02

If you answered "yes", please explain how you meet this requirement. If you answered "no", please enter "n/a".

03

This role will provide event management for a variety of events and will be responsible for coordinating and executing those events around campus from start to finish. Please describe your event management experience, particularly in a campus or community setting if applicable. Include examples of your involvement in preparing for events, coordinating logistics, setting up event spaces, assisting during events, and breaking down or cleaning up afterward.

Required Question

Employer State of Colorado

Address See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website https://careers.colorado.gov/