Administrative Assistant III

Lancesoft

College Park, GA

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JOB DETAILS

SALARY

$23

LOCATION

College Park, GA

POSTED

30+ days ago

Detailed Job description:

Job Title:                                    Administrative Assistant III College Park, GA 30337
Job Location                             College Park, GA 30337
Est pay rate:                              $23.00 to $25.00/Hour on w2
Contract Duration:                     6+ months

JOB SUMMARY AND OVERVIEW

This role provides both administrative and document control support to three FAA Part 145 repair stations, servicing major airlines, and the aftermarket parts sales businesses. Basic responsibilities include managing office processes, maintaining confidential records, supporting compliance with regulatory and quality standards (AS9110/AS9120/FAA Part 145), and coordinating communication across teams.
This position will support and manage their time between Quality Management Systems and Import/Export Compliance, both within the Quality department. Key responsibilities for each are listed below.

Key Responsibilities –Quality Management Systems

Managing office processes, maintaining confidential records, and supporting quality standards (AS9110, AS9120, FAA Part 145 standards)
Administer and maintain electronic and paper records for FAA and airline regulatory compliance.
Prepare documentation packets, and archival of policies, and repair manuals.
Track distribution, updates, and archival of policies, repair manuals, and regulatory documents.
Serve as point of contact for managers, technicians, and external partners (e.G., other business entities).
Coordinate communication across teams domestically and internationally.
Support workflow process for document reviews, approvals, retention, and destruction.
Assist in audit preparation and response for regulatory or customer requirements.
Maintain accurate files for material requests and engineering changes.
Train and assist staff on document control procedures.
Coordinate the completion of external customer surveys.

Key Responsibilities –Import/Export Compliance

•Provide clerical and organizational support to ensure information is distributed in a timely manner.
•Manage correspondence, organize electronic files, prepare reports, and serve as a communication point for internal teams, other locations, and external clients.
•Maintain excel files, or databases, and performing general office duties to support management and staff.
•Manage and update information for all product classification and material composition requests received from customer service, repair administrators, customers, and carriers.
•Collaborate with both internal and external customers (i.E., CSRs, RAs, OEMs, freight forwarders, etc.) to obtain information associated with import/export compliance (e.G., supplier, COO, ECCN, HTS, Schedule B, COO, material composition/breakdown, etc.)
•Monitor status of information requests and consistently send reminders to the OEMs for all open requests.
•Review electronic files received from our customs broker (Golden Globe), rename and organize.
•Review electronic invoices from FedEx, UPS, and DHL to identify any imports and exports that have been cleared by these carriers.
•Initiate requests to appropriate carriers to receive import and export documents (per regulatory requirements) on clearances made on SAUs behalf.

Required Skills and Qualifications

•High school diploma required and Associate degree preferred.
•2+ years relevant experience in aviation, repair station, or regulatory environment.
•Advanced MS Office and document management system proficiency.
•Knowledge of FAA/Part 145 requirements and quality system documentation is a plus.
•Strong organizational, multitasking, and communication skills.
•Attention to detail, reliability, and ability to work independently or as part of a team.
•Knowledge of Incoterms®, HTS Codes, ECCN, and tariff classifications preferred

About the Company

Lancesoft

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

COMPANY SIZE

2,000 to 2,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2000

WEBSITE

http://www.lancesoft.com/