Administrative Assistant III - Associate Principal

Administrative Assistant III - Associate Principal

Job Status: UNTIL FILLED Posting Date: 07/30/2026 Posting Number: 013795 Location: Allen High School Position Title: Administrative Assistant III - Associate Principal Wage/Hour Status: Non-exempt Reports To: Associate Principal

Primary Purpose:

Ensure efficient operation of school administrative office and provide support for the Associate Principal and campus staff.

Qualifications: Education/Certification:

• High school diploma or GED
• Two years of college and/or business training desirable

Special Knowledge/Skills:

• Knowledge of basic office procedures
• Proficient keyboarding and file maintenance skills.
• Proficient use of MSOffice to develop spreadsheets, databases, presentations, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to organize multiple tasks, work with timelines and prioritize projects
• Effective organizational, communication, and interpersonal skills

Experience:

Two (2) years secretarial experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare campus communications, correspondence, forms, manuals, and reports following district standards and requirements.

2. Assist in gathering and organizing data, preparation of reports, and the maintenance of records.

3. Maintain school and/or department calendar of events.

4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

5. Maintain Associate Principal''s calendar, track deadlines, prepare correspondence, and organize meetings.

6. Assist students, teachers, and parents as needed.

Accounting and Inventory

7. Prepare and make cash deposits when necessary. May be responsible for maintenance of activity fund documentation.

8. Assist with department budget preparation and maintain accurate records of expenditures.

9. Prepare and process purchase orders, track account receivables, and make travel arrangements as necessary.

10. Maintain, reconcile, and submit monthly P-Card usage according to district policies (C&I only).

11. Maintain inventory of fixed assets, equipment, and supplies.

Other

12. Assist with planning, preparation, and coordination of campus activities which includes scheduling rooms, calendar, signage, equipment, parking needs, and stocking supplies and materials.

13. Assume responsibility for acquiring skills or modifying performance necessary for fulfilling assigned duties.

14. Maintain confidentiality and demonstrate good judgment and diplomacy.

15. Maintain, operate, and troubleshoot office equipment.

16. Travel to campus location or onsite support as required.

17. Perform special projects and after hours support as required.

18. Perform other duties as assigned.

Supervisory Responsibilities:

None

Customer Care Skills: Mental Demands/Physical Demands:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel

Mental Demands: Work with frequent interruptions, maintain emotional control under stress

Salary: Pay Grade AS04, $19.95-$23.75, hourly rate, commensurate with experience according to District salary schedule. Days: 226 Start Date: 2026-08-17 00:00:00.000