Administrative Assistant II

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

We are recruiting for an Administrative Assistant II to join our team in our Temecula, CA location.  In this role, you will provide primary administrative and overall support and coordination for the Abbott Vascular Divisional Vice President, Quality. In addition, you will be responsible for completing special assignments and projects as required to enable efficient departmental operations and interacting with key internal and external stakeholders.

What You'll Work On:

• Assist the Quality Divisional Vice President with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing, updating team on compliance deliverables and other administrative tasks

• Leads, organizes, and manages all details related to event planning for corporate onsite and offsite meetings

• Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, input and comments from multiple stakeholders. Demonstrated proficiency with MS Excel and PowerPoint is especially critical to success in this role

• Submits invoices for payment processing in a timely manner

• Creates polished executive presentations and develops and edits departmental communications such as organizational announcements. Maintains and updates the SH org charts on a monthly basis

• Provides general office support which may include, but is not limited to: mail distribution, answering telephones, filing, catering, ordering supplies, etc

• Support new hire onboarding for employees and serve as a team member of various employee engagement projects

• Prepares and updates reports, memoranda, and correspondence as required

• Applies a high attention to detail and creates a high degree of organization to ensure quality work products and adherence to deadlines. Must be very detail oriented, organized and self-motivated to follow through on requests (without requiring follow-up) and perform professionally under pressure and with limited direction

• Leads special projects as assigned

• Performs other related duties and responsibilities, on occasion, as assigned  

Required Qualifications

• High School or GED diploma

• 3+ years of experience of senior-level administrative experience, including providing administrative support and project coordination on behalf of leaders at the top level of an organization

• Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook)

• Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization  

Preferred Qualifications

• Bachelor’s degree

     

The base pay for this position is

$23.55 – $47.15/hour

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

AVD Vascular

        

LOCATION:

United States > Temecula : Building E - TE

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

No

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

     

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf