Job Summary
The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.
Essential Functions
• Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail. • Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders. • Coordinates and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items. • Maintains and organizes electronic and physical filing systems for department documents, records, and reports. • Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication. • Conducts research and compiles data for projects, presentations, or reports as needed. • Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
Performing Other Duties
• Performs other duties as assigned. • Maintains regular and reliable attendance. • Complies with all policies and standards.
Qualifications
Associate Degree in Business Administration, Healthcare Administration, or a related field preferred 2-4 years of administrative or clerical experience required Experience in a healthcare or facility setting preferred
Knowledge, Skills, and Abilities
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment. • Strong organizational and multitasking skills with a focus on detail and accuracy. • Excellent verbal and written communication skills, including the ability to create professional documents and correspondence. • Ability to prioritize tasks and manage time effectively in a fast-paced environment. • Strong interpersonal skills to interact with diverse teams and stakeholders at all levels. • Ability to maintain confidentiality and handle sensitive information with discretion.
Community Health Systems, Inc. is a non-profit 501 (c) (3) 330 HRSA Grantee with Federally Qualified Health Center (FQHC) status. Established from the roots of Inland Empire Community Health Center in Bloomington, CHSI has grown with community health centers in the counties of Riverside, San Bernardino, and San Diego. These centers have been developed in accordance with standards established for safety net providers by the U.S. Department of Health and Human Services (HHS), the Health Resources Services Administration (HRSA), the Public Health Service (PHS), and the Bureau of Primary Health Care (BPHC).
As such, services are offered to the neediest in each community - the un-insured and under-insured, the working poor, those with limited ability to pay, the homeless, and the indigent. Services are provided at discounted (sliding fee scale) rates for those who qualify based on gross annual income and family size.