Administrative Assistant II

The Fountain Group

North Chicago, IL

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JOB DETAILS

SALARY

$24–$25 Per Hour

SKILLS

Administrative Skills, Business Operations, Calendar Management, Catering Services, Communication Skills, Corporate Compliance, Detail Oriented, Establish Priorities, Expense Reports, High School Diploma, Leadership, Legal, Logistics, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Procedure Development, Purchasing/Procurement, Record Keeping, Regulatory Compliance, SAP, Time Management, Willing to Travel, Writing Skills

LOCATION

North Chicago, IL

POSTED

12 days ago

Administrative Assistant (Security Operations)

Onsite - North Chicago, IL
Pay: $24-$25/hour (W2)
Schedule: Monday-Friday, 8:30 AM-4:30 PM

Overview

Join the Global Security Operations team supporting a Vice President and six direct reports. This role provides full administrative support within a high-visibility business operations environment. The ideal candidate is proactive, organized, and comfortable managing multiple priorities in a fast-paced corporate setting.

Key Responsibilities

Provide administrative support to the VP and leadership team, managing calendars, scheduling meetings, and coordinating domestic/international travel.
Prepare, review, and submit expense reports (Concur experience preferred).
Monitor and prioritize email communications, draft responses and flag actionable items.
Arrange catering and logistics for department meetings and team events.
Maintain departmental records and ensure compliance with company and legal retention policies.
Support purchasing activities and follow established company procedures.
Professionally interact with senior-level management and external partners.
Handle confidential information with discretion.

Required Skills & Qualifications

2-5 years of administrative experience supporting leadership or corporate teams.
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
Familiarity with SAP and Concur (preferred, trainable if not yet mastered).
Excellent multitasking, organization, and time-management skills.
Strong written and verbal communication skills with attention to detail.
Ability to maintain composure and confidentiality in a fast-paced environment.

Education

Associate's degree preferred (Bachelor's a plus); High School Diploma required.

About the Company

The Fountain Group

The Fountain Group provides Contingent Labor, Statement-of-Work, and Contingent-to-Permanent resources to clients with an internal/external Contingent Labor Managed Service Program or Clients without a program. The Fountain Group is committed to the belief that we all share in the responsibility to conduct our businesses in a socially and environmentally responsible manner. We base this on the premise that a company is much more than the products it offers. The effect a company has on the environment, the people and the communities it serves reflects the company’s dedication to being not only a good business, but to being a good corporate citizen. The Fountain Group believes the key to servicing a client is to identify the client demand precisely. Therefore, The Fountain Group focused its efforts on building and developing a process, which can identify an exact match for our client’s needs. Our process utilizes modern technology combined with 30+ years of Talent Acquisition experience to deliver Precision resources. Financial strength is prominent among The Fountain Group’s corporate values. The future of our business will be built on the innovation, compassion, outstanding services and technology, but a solid financial foundation is required to carry us forward to meet our business goal and support our long term vision.

COMPANY SIZE

500 to 999 employees

INDUSTRY

Staffing/Employment Agencies

WEBSITE

https://www.thefountaingroup.com/