Administrative Assistant II - Noncredit

Pasadena Area Community College District

Pasadena, CA

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JOB DETAILS

SALARY

$66,440.40–$73,250.76 Per Year

SKILLS

Administrative Management, Administrative Skills, Background Investigation, Best Practices, Budget Management, Calculators, Calendar Management, Communication Skills, Customer Support/Service, Data Entry, Database Administration, Detail Oriented, Establish Priorities, Functional Programming Languages, Hazardous Materials/Substances, High School Diploma, Keyboards, Legal, Logistics, Manual Dexterity, Office Equipment, Operational Support, Operations, Operations Management, Payroll Administration, Policy Implementation, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Procedure Implementation, Record Keeping, Regulations, Request for Information (RFI), Spreadsheets, Systems Maintenance, Teleconferencing, Time Management, Training Program, Travel Planning, University/School Policies, Writing Skills

LOCATION

Pasadena, CA

POSTED

1 day ago

Salary : $66,440.40 - $73,250.76 Annually
Location : 3035 E. Foothill Blvd., Pasadena, CA
Job Type: Full-Time
Job Number: 09919
Department: Instruction
Division: Non-Credit & Offsite Campuses
Opening Date: 06/16/2026
Closing Date: 6/30/2026 11:59 PM Pacific
Probationary Period: Six months
Work Shift: Mon - Fri. 8:00 AM - 4:30 PM
Salary Schedule/Range: CFT-45

This position has been reopen

Under general direction, the Administrative Assistant II provides advanced administrative and operational support to a Dean or Administrator and assigned department, serving as a primary point of contact for students, staff, and the public. The position prepares correspondence and reports, coordinates meetings, events, and logistics, and maintains office systems, records, and databases. The incumbent applies independent judgment in implementing college policies and procedures, supports budget tracking, and may provide lead direction to clerical support staff and student assistants to ensure efficient daily operations.

EXAMPLE OF DUTIES:

Performs administrative support functions for an instructional, program or functional area that requires considerable use of independent judgment and application of college wide policies and practices.
Composes, edits, formats and prepares letters, reports, charts, requisitions and other media communications.
Meets and greets visitors; responds to inquiries, requests for information and complaints; and provides information about district services, policies, procedures and other matters involving administrative officials.
Schedules meetings, events and activities; handles facilities logistics; arranges teleconference calls; makes travel arrangements.
Installs, maintains and revises electronic files and office systems; recommends clerical support procedures for efficiency and current technical best practices.
Develops, maintains and reviews forms, databases, spreadsheets, logs, schedules and other records to support work processes.
May track departmental budget and maintain other financial records.
May update and maintain District wide materials, departmental or functional service area web sites, bulletin boards and computerized databases.
May provide lead direction to student assistants and clerical support personnel.
Performs related duties as assigned

MINIMUM QUALIFICATIONS

Graduation from high school or GED
Four years of progressively responsible clerical/administrative support experience working for an administrator or manager.

DESIRABLE QUALIFICATIONS:

Bachelor's degree in any field.
Demonstrates an understanding of faculty contracts, faculty load, and payroll processes.

KNOWLEDGE, SKILLS AND ABILITIES- May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
KNOWLEDGE OF:

Rules, regulations, laws and policies governing the community college district.
Communications and dissemination techniques and methods including written, oral, and visual media.
Modern office practices, procedures, equipment and software applications.
Customer service principles and techniques.
Effective oral and written communication skills.

ABILITY TO:

Prepare, edit, and maintain a variety of informational material, reports, documents and other media.
Set priorities and manage time for optimal productivity.
Work in a multiethnic environment.
Interpret and explain complex District policies and procedures.
Establish and maintain effective working relationships with other academic institutions, faculty, staff, students and the public.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Core Competencies: The District has identified the following essential skills and attributes needed for success in this position.

Administrative Support
Independent Judgement
Communication Skills
Organization and Time Management
Problem-Solving
Attention to Detail
Team Collaboration
Customer Service

Salary Range:
CFT-45

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.
If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

Resume or Curriculum Vitae
Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer
At Pasadena City College, we are committed to supporting our employees with a comprehensive benefits package that enhances your life both inside and outside of work. Our benefits include a generous holiday schedule, ample sick time, and flexible vacation policies to ensure you have the time you need to rest and rejuvenate. For detailed information about our benefits, please view our
01

All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process.Be concise yet specific and informative in your responses to these supplemental questions. "See resume," attachments or links will not be accepted as a substitute for your responses to the questions in the following boxes. Incomplete responses will not be considered. Please indicate below that you have read and understand these instructions.

02

I understand that my application will be considered incomplete if any required sections of the application are not completed and/or if any documents that are required are not attached to my online application by the closing date.

03

I have completed all sections of the application including references. (Statements such as "see resume" will not be acceptable.)

04

Please specify your highest level of education.

High School or equivalent (GED)
Associate's Degree
Bachelor's Degree
Master's Degree
Doctorate Degree

05

Please indicate the field in which you have earned your degree in:
06

Do you have work experience in Higher Education?

07

Indicate the full-time equivalent years of experience in progressively responsible clerical/administrative support experience working for an administrator or manager.

Less than one year
One year
Two years
Three years
Four years
Five years
Six years or more

08

Indicate where you have worked to obtain four years of experience performing increasingly responsible clerical/administrative support work. What was the time frame, what was the employer's name and describe the clerical/administrative support work performed. This section is required.
09

How familiar are you with developing and maintaining spreadsheets, databases, and tracking systems?

Very Familiar
Familiar
Somewhat Familiar
Not Familiar

10

Which best describes your customer service experience?

No direct customer service experience.
Limited experience responding to basic questions or requests.
Regular experience assisting students, staff, or the public with routine inquiries.
Extensive experience handling a high volume of inquiries and resolving issues professionally.
I serve as a primary contact for complex or sensitive issues requiring problem-solving and professionalism.

11

Describe how you have demonstrated sensitivity and understanding in delivery of services and support to a diverse workforce and student population (diverse in terms of socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background). This section is required.
Required Question

Administrative Assistant II - Noncredit

Pasadena Area Community College District

Pasadena, CA

About the Company

Pasadena Area Community College District

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