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Administrative Assistant II

Hydrogeologic

Mission, KS

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JOB DETAILS
SALARY
$46,185–$66,970 Per Year
SKILLS
Accounting, Administrative Skills, Adobe Acrobat, Analysis Skills, Billing, Budgeting, Business Administration, Business Development, Communication Skills, Computer Maintenance, Computer Operations, Computer Security, Data Analysis, Data Visualization, Database Administration, Detail Oriented, Document Management, Equal Employment Opportunity (EEO), Establish Priorities, Forecasting, Graphics, High School Diploma, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Military, Multitasking, Natural Resources, Order Supplies, Organizational Skills, Performance Analysis, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Progress Reports, Project/Program Management, Property Management, Proposal Writing, Purchase Orders, Quality Control, Regulations, Reporting Skills, Spreadsheets, Style Guide, Surface Water, Team Lead/Manager, Team Player, Technical Leadership, Technical Writing, Telephone Skills, Time Management, Travel Planning, Typing, Vendor/Supplier Planning, Willing to Travel, Writing Skills
LOCATION
Mission, KS
POSTED
Today
Job Title: Administrative Assistant II
Location: Overland Park, KS

Description/Job Summary

POSITION DESCRIPTION

HGL is seeking an Administrative Assistant II to join our Overland Park, KSoffice. The candidate for this role will perform a wide variety of tasks in support of office and project administrative functions. Projects involve environmental investigation and remediation, including design, implementation, and performance monitoring to reach site closure.

In this pivotal role, you will oversee the front desk operations, uphold our brand standards, and set the tone for employee and visitor interactions by fostering a welcoming environment. The ideal candidate will have an ambitious, proactive mindset and enthusiasm for growing and learning.

Responsibilities/Duties

WHAT YOU'LL BE DOING

The person hired for this role will be responsible for supporting project, technical, and business development teams in all administrative functions. Responsibilities will include, but are not limited to:

  • Responsible for general office tasks, such as answering the phone; maintaining a clean, tidy, and orderly office; tracking and ordering office supplies; processing daily mail and packages, communicating with and answering questions from employees/vendors, and making travel arrangements.
  • Manage physical and digital filing systems.
  • Prepare and track purchase order requisitions.
  • Solicit updates from internal and external points of contact for regular information exchanges (IT, H&S, QC, Building Management, etc.).
  • Maintain security, computer and visual operations systems.
  • Prepare and review budget trackers.
  • Work with Accounting to obtain data reports.
  • Prepare monthly progress reports that track performance against goals.
  • Support and coordinate meetings including planning for supplies, meals, logistics, and facilities for small and large groups.
  • Maintain, create, and update databases and spreadsheets in Microsoft Excel and manage project documents.
  • Collaborate with colleagues to ensure seamless coordination and support across departments.
  • Process and track invoices for multiple projects and vendors.
  • Perform necessary tasks outside of the office, as needed.
Additional tasks that the candidate may support include, but are not limited to:
  • Format reports and other written documents in Microsoft Word according to HGL style guidelines and produce project documents in both hard copy and digital formats.
  • Assist with the preparation and submittal of daily, weekly, monthly, quarterly, semi-annual, and annual reports for multiple projects.
  • Assist with workload forecasts with input from technical managers.
Minimum Requirements

WHAT YOU NEED TO BE SUCCESSFUL

The ideal candidate will need the following as a foundation for success in this role:
  • Minimum of 1 year of demonstrated office and/or project administration experience.
  • A high school diploma plus additional training or education in areas of specialization equivalent to an associate degree.
  • The successful candidate will be expected to have the ability to understand and perform work assignments within the general prescribed guidelines.
  • Proven attention to detail and the ability to prioritize work and remain organized.
  • Strong analytical, organizational, multi-tasking, written, and verbal communication skills.
  • Proficiency in Microsoft Office Suite including Outlook, PowerPoint, Word, and Excel.
  • Ability to learn new software programs relevant to office and project administration.
  • Experience working in a project-oriented organization or environmental industry is a plus.
Desired Qualifications

WHAT YOU NEED TO STAND OUT - Preferred, not required
  • Advanced knowledge of Microsoft Word and Excel.
  • Experience with Adobe Acrobat and SharePoint.
  • Bachelor's degree is preferred. Study in area of business administration is a plus.
Physical & Environmental Requirements

PHYSICAL & COGNITIVE REQUIRMENTS
  • Ability to lift/move/relocate items up to 50 lbs.; prolonged sitting up to 70% of the time; prolonged standing up to 70% of the time; walking long distances; repetitive hand motions (typing, tool use, etc.); ability to see details at close range; ability to see details at a distance; viewing computer screen for extended periods; ability to interpret and analyze visual data (maps, graphs, warning indicators, etc.); and driving a company or personal vehicle.
  • Analyzing and synthesizing data; complex problem solving and decision making; reading and interpreting technical documents or regulations; writing reports, proposals, or technical documentation; leading a team or coordinating multiple priorities; communicating effectively with clients, team members, and stakeholders; and managing competing deadlines and shifting priorities.
Work Environment
  • Must be able to travel up to 5% of the year; office work environment


This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee. Other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Details

Work Schedule: HGL office work is dictated by a 5-day work week with core office hours from 8:00 AM - 5:00 PM Monday through Friday.

Office Type: This is a full-time, in-office position.

Travel: Up to 5% is possible, but not likely.

A favorable pre-hire drug test is required.

All positions are subject to a pre-hire education and driving record verification.

MORE ABOUT HGL AND THE OPPORTUNITY

At HGL, we share a drive and vision to restore natural resources and provide ongoing stewardship of our environment to benefit present and future generations. We believe that we can make a difference in improving the world we live in through collaboration, teamwork, and a positive work environment. This unites and empowers us to strive for excellence in all our endeavors.

HGL - WHO WE ARE

The exceptional quality of our people is key to our strength. We value our employees as individuals and as important members of our team. We offer a work environment that is flexible, inclusive, and dedicated to creating a sustainable future. By cultivating a culture of innovation, we're able to adapt and augment our services to solve complex environmental and natural resources challenges.

Projects at HGL primarily span the United States and its territories, tackling problems associated with emerging contaminants (like PFAS), radiological contamination, and military munitions, along with chemical contamination in groundwater, surface water, sediments, and soil.

With over 550 employees, HGL is large enough to execute high-profile projects, but small enough to develop personal working environments with our talented team members. By joining HGL, you will be working toward restoring the environment and protecting our future.

HGL - WE INVEST IN YOU

It's not just a job, it's your career. HGL provides career growth opportunities via mentoring, training, education, and support for your certifications and licenses. Achieve your career goals and help HGL achieve its mission of restoring the environment to beneficial use for our clients and communities.

We are an Equal Opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, or other protected category. Some positions may require U.S. citizenship. Applicants who wish to request a reasonable accommodation during the recruitment process should contact Human Resources directly at 703-478-5186.

EEO notices: US Equal Opportunity Employment Poster, US Equal Opportunity Supplemental Poster, Know Your Rights, and Pay Transparency Notice.

A full list of benefits is available at www.hgl.com/careers/.

The annual salary for this position ranges from $46,185 - $66,970. This position's final salary can be impacted by various factors including, but not limited to, contractual requirements, geographic location, job-related education, training, experience, and skills. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that better align.

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About the Company

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Hydrogeologic