Administrative Assistant II

Job Summary

The Administrative Assistant II provides advanced administrative support to ensure the efficient operation of the department. This role involves performing a wide range of administrative tasks, managing complex schedules, preparing reports, and serving as a keyresource for departmental staff. The Administrative Assistant II coordinates administrative activities and supports the team with high-level clerical functions, special projects, and communication needs.

Essential Functions

• Manages complex calendars, scheduling meetings, appointments, and events for department leaders, ensuring coordination and timely communication.

• Prepares, edits, and distributes documents, presentations, and reports, ensuring accuracy and adherence to department standards.

• Assists with planning and coordinating departmental meetings, including setting agendas, preparing materials, and arranging logistics.

• Supports department projects, providing clerical and administrative assistance, tracking progress, and following up on deliverables.

• Maintains organized records and filing systems, handling sensitive information with discretion and confidentiality.

• Serves as a point of contact for internal and external inquiries, directing calls and emails, taking messages, and responding to general questions.

• Assists in onboarding new team members by preparing orientation materials and coordinating initial training schedules.

• Assists with travel arrangements and processes related documentation, including itineraries and expense reports.

• Coordinates the processing of invoices and expense reports, as well as the review/submission of contracts and purchase orders within Oracle.

• Performs other duties as assigned.

• Maintains regular and reliable attendance.

• Complies with all policies and standards.

Qualifications

• H.S. Diploma or GED required

• Coursework or training in office operations, including computers and office procedures preferred

• 2-4 years of administrative experience in a corporate or office setting required

Knowledge, Skills and Abilities

• Strong knowledge of office management procedures and advanced clerical functions.

• Proficiency in Google Suite, Microsoft Office Suite (Word, Excel, PowerPoint), and other office software.

• Excellent organizational skills and attention to detail for managing schedules, records, and reports.

• Strong written and verbal communication skills for clear and professional interactions.

• Ability to work independently, prioritize tasks, and manage multiple responsibilities with minimal supervision.

Equal Employment Opportunity

This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to to obtain the main telephone number of the facility and ask for Human Resources.