Administrative Assistant I - Transportation & Engineering

Administrative Assistant I - Transportation & Engineering

Salary

$23.63 - $25.82 Hourly

Location

City Shops

Job Type

Full-time

Job Number

00912

Department

Transportation & Engineering

Opening Date

07/22/2026

Closing Date

8/2/2026 11:59 PM Mountain

FLSA

Non-Exempt

Bargaining Unit

MFPE

• Description
• Benefits

Position Summary

Join the City of Bozeman as an Administrative Assistant I to support our Transportation & Engineering Team. This position performs a variety of general clerical, provides essential administrative support, coordinates tasks, and helps deliver excellent service to internal teams and the community.

This is your opportunity to make a meaningful difference in your community by joining the City of Bozeman! You will be part of a passionate team driving positive change while enjoying a fantastic benefits package. Full-time City of Bozeman employees receive top-tier benefits including 15 vacation days, 12 sick days, 12 holidays, 8 weeks of paid parental leave, potential for bilingual pay, excellent retirement options, comprehensive health, dental, and vision plans, discounted ski tickets and gym memberships, and much more!

Bargaining Unit: Montana Federation of Public Employees

Fair Labor Standards Act Status: Non-exempt

Work Week: Typically, Tuesday - Friday, 7:00am - 5:00pm, working (4) 10-hour shifts.

Examples of Essential Work (Illustrative Only)

• Prepares correspondence, lists and other documents on computer;
• Provides technical information to the public, employees and supervisors upon request;
• Answers telephone calls and/or radio communications, receives and greets visitors and provides information to callers and visitors or refers callers and visitors to other appropriate personnel;
• Reviews public applications to ensure appropriate data is provided;
• Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested;
• Distributes incoming mail to appropriate personnel;
• Processes and orders office supplies, including maintaining an efficient inventory of necessary supplies and materials;
• Receives cash for designated items, makes appropriate change and reconciles cash drawers;
• Processes applications, licenses or other documents related to departmental operations as required;
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions;
• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;
• Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas;
• Responds to citizens questions and comments in a courteous and timely manner;
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;
• Performs other duties consistent with the role and function of the classification.

Minimum Required Qualifications

• High school diploma or GED; and
• Some (1 year) clerical experience; or
• Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.

Required Knowledge, Skills, and Abilities

• Some knowledge of or ability to quickly learn the function of services within the public sector, preferably within a municipal government;
• Some knowledge of or ability to quickly learn current practices and procedures involved in City service delivery;
• Some knowledge of or ability to quickly learn the overall functions, duties and responsibilities of assigned Departments/divisions;
• Some knowledge of modern office procedures, practices and equipment;
• Some knowledge of modern office filing systems and procedures;
• Some knowledge of good phone etiquette and practices;
• Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involved with City activities and policies;
• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;
• Ability to understand and follow oral and/or written policies, procedures, and instructions;
• Ability to prepare and present accurate and reliable reports containing findings and recommendations;
• Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks;
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
• Ingenuity and inventiveness and the use of the appropriate levels of discretion in the performance of assigned tasks;
• Consistently performs assignments in accordance with the Citys Core Values of Integrity, Leadership, Service and Teamwork.

Preferred Qualifications

• May be required to possess a valid Drivers License and obtain a Montana Drivers License within 60 days of employment;
• Offers for employment are conditional upon a satisfactory response to post conditional offer process.

This is your opportunity to make a meaningful difference in your community by joining the City of Bozeman! You will be part of a passionate team driving positive change while enjoying a robust benefits package. Full-time City of Bozeman employees receive these best-in-class benefits:

• 15 Paid Vacation Days increases with years of service

• 12 Paid Sick Days

• 13 Paid Holidays

• 8 Weeks of Paid Parental Leave

• Bilingual Pay Incentive ($300/month)

• Excellent Retirement Plans

• Excellent health, dental, and vision insurance including a HDHP option providing 100% employer-paid family coverage.

• Annual Wellness Screening with participation incentives

• Discounted Bridger Bowl Ski Tickets

• Discounted Gym Membership

• Public Service Loan Forgiveness Program Eligible Employer

• Employer Paid Basic Life and AD&D Insurance for employees and dependents.

Employer Bozeman, City of (MT)

Address 121 N Rouse Ave.

Bozeman, Montana, 59715

Phone 406-582-2367

406-582-2970

Website https://www.bozemanmt.gov