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Administrative Assistant I - IFAS/ABE

University of Florida

Gainesville, FL

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JOB DETAILS
SALARY
$16.76–$19.64 Per Hour
LOCATION
Gainesville, FL
POSTED
4 days ago
The Agricultural and Biological Engineering (ABE) Department is seeking an Administrative Assistant I to serve as primary administrative support for the department. This position is responsible for providing front-line customer service, managing office operations, and supporting departmental activities. Duties include answering phones, greeting visitors, maintaining common areas, managing office supplies, processing mail and freight, and assisting with event coordination and recruitment efforts.
Classification Title:

Administrative Assistant I

Classification Minimum Requirements:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Job Description:

At the University of Florida, the Agricultural and Biological Engineering Department (ABE) develops, teaches, and applies engineering to improve and sustain agricultural and biological systems for current and future generations. Ranked among the top programs in the nation, we transcend disciplinary boundaries to address complex systems from the nano to the global scale, integrating human and social dimensions with natural and managed environments to design, quantify, assess, and manage solutions.

The essential functions of the Admin Assistant I position are as follows:

Administrative Support

  • Serve as the first point of contact for departmental inquiries via phone, email, and in-person.
  • Answer incoming calls and direct inquiries appropriately. Greet and assist visitors, students, and prospective families.
  • Support recruitment activities, including building tours, tabling events, and virtual information sessions.
  • Manage visitor parking decals and oversee SunPass account. Be familiar with the Ride Hub system for transportation coordination.
  • Serve as a backup to Administrative Assistant II with UFGO and Marketplace transactions.

Office Operations

  • Maintain common areas, including breakroom and coffee station.
  • Manage coffee club, prepare coffee, clean sink area, and store dishes.
  • Set up coffee stations for meetings and student events as needed.
  • Order and maintain inventory of office supplies.
  • Oversee department printers and copier upkeep.
  • Create and update room nameplates and maintain desk space for students and postdocs.

Mail & Freight Management

  • Sort and distribute incoming mail and packages.
  • Process outgoing mail, including postage and FedEx shipments.

Event Support

  • Assist with Department events and catering. Assist with planning, coordination, and execution of departmental events (meetings, seminars, student activities).

Scheduling & Website Maintenance

  • Coordinate course and room scheduling.
  • Monitor department website for accuracy and updates.

Other duties as assigned.

Expected Salary:

$16.76 - $19.64 per hour commensurate with education and experience

Required Qualifications:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Preferred:

Knowledge of computers
Ability to learn quickly new software and/or programs
Ability to work independently
Ability to communicate effectively verbally and in writing
Ability to establish and maintain effective working relationships with others
Knowledge of proper telephone and receptionist procedures

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. 

Health Assessment Required:No

 

About the Company

U

University of Florida