About Us
Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.
Location
Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.
Job Summary
The Administrative Assistant I provide essential support to the Office of the President. The Administrative Assistant I handle a range of tasks, including greeting guests with professionalism, answering, screening, and directing complex inquiries to the appropriate professional or unit, and providing accurate information regarding campus locations and leadership. Additionally, they must manage high level communications, safeguard sensitive information and aid to the Senior Executive Assistant. This position requires strong organizational, communication, and interpersonal skills, as well as proficiency in various software and office equipment.
Sponsorship is not available for this position.
Responsibilities
General Office Duties: Answering phones, greeting visitors, managing mail, ordering supplies, and maintaining office equipment.
Document Preparation: Drafting routine correspondence, managing files, and preparing meeting packets.
Event Coordination: Help organize logistics (catering, room reservations) for meetings, luncheons, and receptions hosted by the president.
Operational Oversight: Assist with training, scheduling, and supervising student workers who may support the front office. Ensure the reception area is tidy, professional, and properly represents the dignity of the office.
Communication and Liaison: Internal and External Communication: Serving as a point of contact for students, faculty, staff, and external stakeholders.
Disseminating Information: Communicating important information and updates to relevant parties.
Perform other duties as assigned by the manger.
Required Qualifications
Associates degree in business administration or related field.
6 months to 1 year of experience in an office environment.
Or an equivalent combination of education and experience will be accepted.
1 year of experience with a personal computer and associated software (Outlook, Word, Excel, etc.).
1 year of experience in customer service.
Preferred Qualifications
Bachelors degree.
2 years of experience in an office environment.
Proposed Salary
Salary is commensurate with education and experience.
Required Documents to Attach
Cover letter.
Resume.
Transcripts.
A list of at least 3 professional references with their contact information.
Knowledge, Skills, & Abilities
Knowledge of computer software programs such as Banner and Microsoft Office.
Knowledge of general office practices and procedures.
Knowledge of University policies and procedures.
Skilled in customer service.
Skilled in organization and time management.
Skilled in written and oral communication.
Ability to maintain confidentiality.
Ability to work independently and collaboratively.
Ability to multitask, work independently, prioritize and complete tasks in a timely manner.
Contact Information
For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at support@usg.edu.
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values
Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.
Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.
Community
We strive to build community and value a good mindset.
Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.
Learning
We cultivate a practice of global pedagogies in a learning environment.
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.
Certain positions may also require the selected candidate to submit to or have:
Equal Employment Opportunity
Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.
For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.