Administrative Assistant

Position Summary:

The Administrative Assistant provides office and administrative support for daily operations within a fast-paced manufacturing environment. This role requires strong attention to detail, organization, and the ability to manage multiple tasks efficiently.

Essential Functions:

Note: Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions.

• Enters Sales Orders and seeks confirmation of production to meet requested dates
• Creates and updates work orders
• Enters purchase orders into SOS Inventory
• Responsible for updating work orders through completion
• Scans and files required documents (i.e., material certifications and certificates of conformance)
• Assists with completing project forms
• Contacts internal and external customers to assist with the sales quoting process
• Submits purchasing requisitions for approval
• Ensures all signatures are captured on project forms
• Assists with tracking capital, tooling, and expense projects

Knowledge, Skills and Abilities:

• Good communication and organizational skills
• Strong attention to detail
• Ability to work in a fast-paced environment
• Ability to work independently and with a team
• Proficient in Microsoft applications Excel, PowerPoint and Word

Education:

• High school diploma or GED
• Prior data entry and ERP experience preferred

Environment:

• Manufacturing environment

Supervisory Responsibilities:

• None

Travel:

• None

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee frequently is required to use hands to finger, handle or feel and occasionally required to stand, walk, reach with hands and arms, stoop, kneel or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. The principal duties and responsibilities enumerated are all essential job functions except those that begin with the word "may."