Administrative Assistant

This position provides administrative, coordination, and office operations support in a fast-paced technology environment. The role supports employees, management, and visitors by coordinating office operations, meetings, travel, shipping, inventory, and facilities while maintaining a professional and welcoming workplace.

Schedule: This position is expected to work 32 hours per week on-site in our Goleta office during normal business hours.

Goleta, CA (In-office)

• Oversee daily office administration for the Goleta office.
• Provide administrative support to management and employees.
• Coordinate meetings, visitor logistics, company events, and quarterly meetings.
• Manage calendars, schedules, travel arrangements, and business documents.
• Coordinate incoming/outgoing mail, shipping, and receiving.
• Maintain office, laboratory, and kitchen inventories; order supplies and equipment.
• Coordinate vendors, office maintenance, plant care, and facility service requests.
• Maintain clean, organized office, kitchen, conference rooms, and common areas.
• Support employee engagement, CSR activities, and office culture initiatives.
• Perform other administrative duties and special projects assigned.

• High school diploma, GED, or equivalent.
• Two years of administrative or office support experience.
• Proficiency in Microsoft Office Suite, including Outlook.
• Strong organizational, planning, and communication skills.
• Detail-oriented with the ability to manage multiple priorities and deadlines.

• Experience with office management and process improvement.
• Proficiency with Microsoft 365, including SharePoint and Forms.
• Experience managing office vendors and services.
• Ability to create a welcoming and collaborative workplace.

Occasional travel for company meetings within California.