Administrative Assistant

Job Summary

The Administrative Assistant I provides essential administrative support to ensure the smooth and efficient operation of the department. This role is responsible for performing various clerical tasks, maintaining organized records, and assisting leaders with day-to-day administrative needs. The Administrative Assistant I works under direct supervision and serves as a dependable resource for coordinating schedules, preparing documents, and supporting departmental functions.

Essential Functions

• Performs general clerical duties, such as data entry, filing, and maintaining accurate and organized records.

• Assists with scheduling appointments, meetings, and conference calls, coordinating calendars for department staff as needed.

• Prepares and distributes documents, reports, and correspondence, ensuring accuracy and adherence to departmental standards.

• Answers and directs phone calls, takes messages, and responds to general inquiries in a professional and courteous manner.

• Assists with arranging travel and accommodations for department leaders, coordinating itineraries and processing travel-related documents.

• Manages office supplies, ordering and restocking items as needed to maintain inventory for the department.

• Supports special projects and assists with event coordination as directed by supervisors.

• Maintains confidentiality and handles sensitive information in accordance with organizational policies.

• Coordinates the processing of invoices, expense reports and submission of contracts/purchase orders with the SBO.

• Performs other duties as assigned.

• Maintains regular and reliable attendance.

• Complies with all policies and standards.

Qualifications

• H.S. Diploma or GED required

• 0-2 years of experience providing administrative or clerical support required

Knowledge, Skills and Abilities

• Basic knowledge of office procedures and clerical functions.

• Strong organizational skills with attention to detail for maintaining records and schedules.

• Effective communication skills for interacting with team members, supervisors, and external contacts.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.

• Ability to manage time effectively and complete tasks with minimal errors.

Equal Employment Opportunity

This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to to obtain the main telephone number of the facility and ask for Human Resources.